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Administrative Assistant/Receptionist

Job

Confidential

Portland, OR (In Person)

$45,760 Salary, Full-Time

Posted 5 days ago (Updated 3 days ago) • Actively hiring

Expires 7/5/2026

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Job Description

We are a real estate investment/property management firm seeking a talented Administrative Assistant. This full time position is located in our modern downtown Portland office.
Duties and requirements:
Work closely with brokers to write proposals and correspondence. This requires
ADVANCED MS
Word skills. Maintain and organize files relating to real estate transactions. Abstract and create timelines (critical dates and renewal options). Daily Data entry, scanning and recording company deals. Maintain general office electronic files for accuracy. Provide administrative scanning, filing, creating forms and various projects. Work with the Marketing Department to ensure accurate building/property packages. Create and distribute targeted and bulk mailings for brokers and companywide. Answering and routing calls to the appropriate parties with accuracy at the front desk (this position backs up the Receptionist). Opening and closing the office when necessary.
Qualifications:
ADVANCED MS
Office skills, primarily in Word and Excel. Acrobat Pro skills, including comment tools, editing PDF tools & organizing pages. A minimum of 2 years in an Administrative role. Must possess critical thinking skills, the ability problem solve and multi-task. Must be detail-oriented, resourceful, self-directed, and have excellent time management skills. Must possess the ability to take direction, communicate effectively and professionally. Reception experience a plus. The Administrative Assistant position will usually have the hours of 8:15-5:15, with occasional changes to the daily schedule to cover the Front Desk. We offer a professional and supportive environment, along with a competitive pay and benefits including medical, dental, 401(k), profit-sharing and more! Pre-employment and random drug screen required. If you love a challenge and being a crucial part of a service oriented team, we want you! To apply, please send your cover letter and resume, including details of your MS Word, Excel and Adobe Acrobat experience.
Job Type:
Full-time Pay:
$21.00 - $23.00 per hour
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off
Experience:
Real estate administrative: 2 years (Preferred)
Work Location:
In person