Administrative Assistant/Receptionist

The Administrative Assistant/Receptionist is responsible for performing various administrative activities in support of office staff, including copying, mailing, collecting and reviewing complex and/or confidential data and preparing reports and other meeting materials. The successful candidate must be able to work well under deadlines and maintain confidentiality at all times. Actively support the Company's commitment to safety and its "Core Values." Represent the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics." Schedule and coordinate meetings, appointments, including ordering food for lunch and Company Meetings. Support staff in preparing for client and vendor meetings. Maintain office supplies and facilitate maintenance of office equipment including cleaning, maintenance, and repairs. Order and maintain adequate inventory of both office supplies and break room items coffee, etc. Receive and distribute mail, documents, packages, and courier deliveries, as well as prepare outgoing mail including FedEx/UPS packages. Receptionist duties as needed, greeting visitors and referring them to appropriate staff members. Answer phone, screen and route calls, and take messages when appropriate. Maintain common areas, keeping them clean and free from clutter. Assist HR with new hires with needed information, such as manuals, building cards, phone/voicemail information, etc. Assist staff requests such as document creation and file maintenance. Update employee birthday and anniversary lists, etc. Assist in coordinating office events. Assist in typing, compiling, and formatting documents using Microsoft Office and Adobe Acrobat programs. Compile and create expense reports, when provided, for any Management Team members. Assist Senior Management with overhead tasks. Perform other duties as required or assigned. Qualifications 2+ years' general office/clerical experience; working knowledge of general office procedures. Proficiency in using Microsoft Word, Excel, Outlook, and familiarity with databases. Strong communication skills with ability to maintain confidentiality. Strong detail orientation and organizational skills. Ability to prioritize work and manage multiple projects and deadlines. Ability to work well under pressure and keep a positive attitude. Knowledge of filing and documentation control. Professional demeanor, attitude and appearance. Excellent organizational and time management skills; ability to work well with tight deadlines. Follow us at Matrix PDM Engineering and Matrix Service Company to view all of our open positions and for the latest news about our operating companies and our teams. Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, paid time off, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program, tuition reimbursement and adoption assistance. Some employees may also be eligible for a performance or safety bonus program. At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization. EEO/M/F/Disability/Vets Employer We are an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category. Applicants must be currently authorized to work in the United States on a full-time basis. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.