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Secretary/Receptionist
Job
Valley Care Pharmacy
Remote
$37,440 Salary, Full-Time
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Job Description
Job Summary We are looking for a reliable, organized, and detail-oriented Secretary / Operations Administrative Assistant to support the daily operations of our pharmacy business. This role is responsible for helping management stay organized, following up on tasks, maintaining documents, communicating with staff/vendors/doctors' offices, and making sure important operational work gets completed on time. This is a great position for someone who is professional, dependable, good on the phone, and able to manage multiple small tasks throughout the day. Key Responsibilities Administrative & Office Support Answer phone calls, emails, and messages professionally. Schedule meetings, calls, appointments, interviews, and follow-ups. Keep management organized with daily task lists, reminders, and deadlines. Maintain organized files for each pharmacy location. Prepare, scan, upload, and organize documents. Pharmacy Operations Support Help track daily operational tasks for each store. Follow up with employees to make sure assigned tasks are completed. Communicate with store staff regarding forms, paperwork, schedules, and updates. Help maintain SOPs, checklists, and company policies. Track important deadlines such as license renewals, insurance documents, contracts, inspections, and compliance paperwork. Communication & Follow-Up Call vendors, doctors' offices, insurance companies, and other business contacts when needed. Follow up on pending documents, orders, applications, repairs, and business requests. Help coordinate marketing visits, doctor outreach, deliveries, and business development tasks. Take notes during meetings and send summaries/action items to management. Data Entry & Reporting Enter information into spreadsheets, task systems, or company software. Help update daily/weekly reports for prescriptions, deliveries, marketing, payroll, expenses, and operations. Keep track of completed and pending projects. Organize receipts, invoices, vendor bills, and business paperwork. Compliance & Confidentiality Maintain patient and business confidentiality at all times. Follow HIPAA and company privacy policies. Handle sensitive documents carefully and professionally. Escalate urgent issues to management immediately. Qualifications Strong organizational skills. Good phone and communication skills. Comfortable using computers, email, Google Drive, Microsoft Office, Excel/Sheets, and basic office software. Able to multitask and follow up without being reminded constantly. Reliable, punctual, and professional. Detail-oriented and able to keep information organized. Pharmacy, medical office, or healthcare experience is preferred but not required. Spanish-speaking is a plus. Ideal Candidate The ideal candidate is someone who can help ownership and management stay on top of everything. They should be able to take instructions, write things down, follow up, organize documents, and make sure nothing gets forgotten. This person should be trustworthy, consistent, and comfortable working in a fast-paced pharmacy/business environment. Pay Compensation based on experience.