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Office Assistant/Receptionist
Job
Baggetts
Springfield, TN (In Person)
$38,480 Salary, Full-Time
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Job Description
Job Summary As a family owned agriculture farming business, we are seeking a dynamic and organized Office Assistant/Receptionist to join our operation! This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. Communication is a must! You will be the first point of contact for visitors and callers, manage scheduling and clerical tasks, and support various office functions to create a welcoming environment. Must be able to accept responsibility and accountability to make necessary adjustments to meet expectations. Demonstrates emotional maturity, adaptability, and a willingness to learn from mistakes. Maintains professionalism when receiving direction, corrections, or performance feedback. Receptive to feedback and constructive criticism, with the ability to use guidance as an opportunity for growth and improvement. Responsibilities Greet visitors warmly and professionally, directing them appropriately Answer phones promptly and courteously, practicing excellent phone etiquette Manage front desk operations, including handling incoming calls, emails, and inquiries Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents Perform data entry tasks accurately using Microsoft Office and other office software Support calendar management and scheduling for Owners and Managers appointments and meetings Assist with clerical duties such as proofreading documents, preparing correspondence, and managing office supplies Handle basic bookkeeping tasks using QuickBooks or similar accounting software when needed Provide customer service support by addressing client questions and resolving issues efficiently. Support office management activities including organizing files, maintaining records, and ensuring smooth daily operations Maintain office cleanliness, keep workspace clean Perform business related errands, including picking up and delivering equipment, parts, supplies, mail, and documents. Retrieve vehicle registrations, tags, permits, and other required paperwork from government offices Pick up meals and supplies for the workplace as needed. Assist with deliveries and transportation of other employees, equipment, and or parts between job sites, vendors, and customers. Provide occasional personal assistance to owners, including tasks such as picking up dry cleaning, running local errands, and miscellaneous assignments. Perform other duties, errands, and special projects as assigned by management. Maintain a valid driver's license and operate company vehicles safely while completing assigned errands. Experience Proven office experience or administrative support background preferred Computer literacy in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using multi-line phone systems and practicing professional phone etiquette Bilingual abilities are a plus, as our farm laborers are H2A employees from Mexico Excellent organizational skills with the ability to prioritize tasks effectively Demonstrate attention to detail for data entry and document proofreading Customer service experience in a reception or front desk role is highly desirable Personal assistant or office management experience will be considered a strong asset Join us to be part of our operation where your organizational talents make a real difference! We value proactive individuals who thrive in fast-paced environments and are eager to support our office's success through exceptional administrative skills.