Receptionist Intermediate (3-6 years)

Description We are looking for an experienced Front Desk Coordinator to support a client-facing meeting center in Houston, Texas. This Long-term Contract position is ideal for someone who brings a hospitality mindset, strong organizational skills, and a detail-oriented presence to every interaction. The person in this role will help create a welcoming experience for visitors and employees while coordinating meeting support and assisting with event-related activities.

Responsibilities:

• Welcome guests and employees with a detail-oriented, friendly approach and guide visitors to the appropriate meeting spaces.
• Provide attentive on-site support by anticipating visitor needs and helping maintain a smooth front desk and client center experience.
• Coordinate with internal teams and external service partners, including catering, security, facilities, and audio-visual support, to ensure meetings run efficiently.
• Assist with meeting and event logistics by joining planning calls, updating event details, and helping track arrangements accurately.
• Inspect meeting rooms before use to confirm room configurations, catering delivery, and technology setups align with event requirements.
• Use event management tools to review reservations, respond to incoming meeting requests, and maintain accurate scheduling information.
• Answer questions about meeting space availability, room features, and food service options so clients and staff receive clear guidance.
• Organize smaller-scale events from start to finish and provide hands-on assistance to event planners during larger programs.
• Support occasional early morning or evening coverage when business needs require additional flexibility. Requirements
• 3-6 years of experience in reception, front desk coordination, hospitality, or a similar client-facing support role.
• Strong customer service skills with the ability to create a warm and welcoming experience for guests.
• Comfort using office technology and business applications, including Microsoft Office and event or reservation management systems.
• Excellent communication, coordination, and data entry skills with close attention to detail.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and a service-focused approach.
• Reliable transportation and consistent ability to work on-site five days per week.
• Hospitality or event planning experience is preferred, and a college degree is a plus.
• Willingness to learn new processes and support both routine meeting operations and special event needs.

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