Receptionist

Receptionist Prime Controls - 4.1 Lewisville, TX Job Details Full-time $18 - $20 a year 7 hours ago Qualifications Office supply management Visitor query response Correspondence management Confidential information handling Office activity coordination Maintaining an organized workspace Microsoft Outlook Business travel arrangements Event catering coordination Phone communication Inventory management Copy machines Greeting customers Direct client contact Mail distribution Phone call screening Order shipping Administrative experience High school diploma or GED Meeting scheduling Shipping & receiving Expense reports Fax machines Mail management Desktop applications Office supply ordering Organizational skills Room tidying Telephone systems Mail processing Full Job Description What You Will Do The role of Receptionist at Prime Controls is crucial, as you are often the first impression for people visiting our office. In this position, you will adeptly convey Prime Controls' professional image, whether communicating over the phone or interacting in person. Serving as the central point of contact for our staff, vendors, and, most significantly, our clients, the ideal candidate will demonstrate exceptional verbal and written communication skills, possess strong organizational abilities, and exhibit a keen attention to detail. Additionally, this role involves undertaking administrative and clerical functions, providing general support across various departments. A T ypical Day at Prime Controls Answer, screen and direct all phone calls in a professional and friendly way Meet and greet all visitors in a polished and professional manner Manage staff movements in and out of the office Administrative and clerical support as needed Maintain company calendar, manage conference room bookings and meetings. Organize company in house lunches and catering Order and maintain office supply inventory Tidy and maintain reception, conference and break room areas Must be able to multi-task Must have an upbeat and friendly demeanor Handle and prepare outgoing and incoming mail Ship and receives packages Food and travel order as needed a frequent recurring basis Expense reporting Process correspondence, letters, forms, reports and various documents Maintain various filing systems Ensure faxes (such as bids) get to appropriate personnel Organize travel arrangements (hotels, flights) Answer emails in Outlook What You Will Bring The Basic Excellent verbal and written communication skills. Keen attention to detail in administrative tasks. Professional appearance and demeanor. Ability to represent the company in a polished and courteous manner. Familiarity with office equipment, including phones, copiers, and printers. Ability to handle and prioritize many types of advanced administrative duties and use independent judgement and initiative The Preferred 1 year or more of receptionist experience Proficient computer skills, including proficiency in Microsoft Office applications. Adaptability to a dynamic work environment. Ability to collaborate with colleagues and various departments. Commitment to maintaining the confidentiality of sensitive information. Knowledge of and adherence to professional etiquette. Efficient time management skills to meet deadlines. Willingness to take on additional responsibilities and assist in different areas. High school diploma or equivalent; additional relevant certifications are a plus. Positive attitude and a proactive approach to daily responsibilities.