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Front Desk Receptionist
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Greater McAllen Association of REALTORS
McAllen, TX (In Person)
$29,120 Salary, Full-Time
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Job Description
Job Overview We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management activities. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team. Job Summary The Greater McAllen Association of
This role is responsible for maintaining a welcoming and efficient front office environment, assisting with administrative and bookkeeping tasks, supporting meetings and events, and providing backup support across departments. The ideal candidate is dependable, detail-oriented, and able to multitask in a fast-paced, member-service environment. Key ResponsibilitiesFront Desk & Member Services Open and prepare the association office at the start of each business day. Greet members, guests, and vendors professionally in person, by phone, and via email. Answer general inquiries regarding GMAR services, events, and resources. Maintain a clean, organized, and professional reception area. Monitor office access and follow office security procedures. Administrative Support Perform general office duties including filing, scanning, copying, data entry, and document preparation. Manage incoming and outgoing mail, deliveries, and packages. Schedule conference rooms, meetings, and event spaces. Assist with preparing newsletters, announcements, and correspondence. Maintain office and kitchen supply inventory and coordinate restocking. Bookkeeping & Financial Support Assist with basic bookkeeping and accounting functions. Process payments, receipts, and invoices accurately. Maintain financial records and assist with data entry into accounting systems. Reconcile daily transactions and support preparation of financial reports. Assist with tracking event expenses, deposits, and office purchases. Support accounts payable and accounts receivable processes as needed. Meeting & Event Coordination Set up meeting rooms, classrooms, and event spaces. Arrange seating, signage, presentation materials, and refreshments. Assist with catering coordination and event logistics. Support event setup, troubleshooting, and breakdown. Cross-Training & Team Support Provide backup support for Membership Services and Education departments. Assist with MLS-related administrative tasks as trained. Participate in staff meetings and ongoing training. Support special projects and association initiatives as assigned. Qualifications High school diploma or GED required; Associate's degree preferred. 1-3 years of receptionist, administrative, customer service, or bookkeeping experience preferred. Basic bookkeeping or accounting experience strongly preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to learn multiple software systems and office platforms. Bilingual (English/Spanish) preferred. Dependable with strong attendance and punctuality. Preferred Skills Experience with QuickBooks or similar accounting software. Strong attention to detail and accuracy. Professional demeanor and customer-service mindset. Ability to work independently and collaboratively. Physical Requirements Ability to sit, stand, and walk for extended periods. Ability to lift and carry up to 25 lbs for event setup and office supplies.
REALTORS
® (GMAR) is seeking a professional, organized, and customer-focused Front Desk Receptionist / Administrative Assistant to serve as the first point of contact for members, guests, and vendors while supporting daily office operations.This role is responsible for maintaining a welcoming and efficient front office environment, assisting with administrative and bookkeeping tasks, supporting meetings and events, and providing backup support across departments. The ideal candidate is dependable, detail-oriented, and able to multitask in a fast-paced, member-service environment. Key ResponsibilitiesFront Desk & Member Services Open and prepare the association office at the start of each business day. Greet members, guests, and vendors professionally in person, by phone, and via email. Answer general inquiries regarding GMAR services, events, and resources. Maintain a clean, organized, and professional reception area. Monitor office access and follow office security procedures. Administrative Support Perform general office duties including filing, scanning, copying, data entry, and document preparation. Manage incoming and outgoing mail, deliveries, and packages. Schedule conference rooms, meetings, and event spaces. Assist with preparing newsletters, announcements, and correspondence. Maintain office and kitchen supply inventory and coordinate restocking. Bookkeeping & Financial Support Assist with basic bookkeeping and accounting functions. Process payments, receipts, and invoices accurately. Maintain financial records and assist with data entry into accounting systems. Reconcile daily transactions and support preparation of financial reports. Assist with tracking event expenses, deposits, and office purchases. Support accounts payable and accounts receivable processes as needed. Meeting & Event Coordination Set up meeting rooms, classrooms, and event spaces. Arrange seating, signage, presentation materials, and refreshments. Assist with catering coordination and event logistics. Support event setup, troubleshooting, and breakdown. Cross-Training & Team Support Provide backup support for Membership Services and Education departments. Assist with MLS-related administrative tasks as trained. Participate in staff meetings and ongoing training. Support special projects and association initiatives as assigned. Qualifications High school diploma or GED required; Associate's degree preferred. 1-3 years of receptionist, administrative, customer service, or bookkeeping experience preferred. Basic bookkeeping or accounting experience strongly preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to learn multiple software systems and office platforms. Bilingual (English/Spanish) preferred. Dependable with strong attendance and punctuality. Preferred Skills Experience with QuickBooks or similar accounting software. Strong attention to detail and accuracy. Professional demeanor and customer-service mindset. Ability to work independently and collaboratively. Physical Requirements Ability to sit, stand, and walk for extended periods. Ability to lift and carry up to 25 lbs for event setup and office supplies.