Part-Time Administrative Assistant/Receptionist

This position has the potential to possibly become full time in the future depending on the growth of our Texas office. Approximately 25 hours per week to start.

Essential Job Functions and Responsibilities:

• Must be able to regularly communicate with representatives from our California Office location, working closely with other Admin Assistants, Accounts Payable, Health & Safety, Payroll and HR Departments.
• Create, update, and maintain files and folders.
• Assist in tracking and administering training programs for all Projects.
• Assist in onboarding and off-boarding of employees for all Projects.
• Assist with Payroll with time sheet processing.
• Assist with employee travel reservations.
• Assist with company vehicle administration, including documentation management, insurance coordination, maintenance scheduling, and tracking of vehicle usage and compliance.
• Work with the landlord on the building maintenance and other office needs.
• Data entry, scanning, printing, and general office tasks.
• Answer phones and direct calls.
• Greet visitors to the office and make sure all common areas are neat, clean and fully stocked.
• Maintain and monitor office equipment, field equipment, and supplies.
• Handle incoming and outgoing mail and packages.
• Organize and coordinate company events and special celebrations.

Assist in responding to miscellaneous documents requests by both clients and vendors Education, Certificates and/or

Work Experience Requirements:

• Associate or bachelor's Degree (relevant work experience may count in lieu of degree).
• 2-3 years of recent experience in an office environment.
• Administrative support experience to HR and/or Health & Safety a plus.

Proficient in Microsoft Word, Excel and Adobe Acrobat.

Physical & Mental Requirements:

• Must be on time and punctual.
• Must have excellent verbal and written communication skills.
• Ability to learn quickly and take direction.
• Detail-oriented, efficient, and highly organized with consistent follow-through.
• Team-oriented and proactive with a positive attitude, helpful disposition and professional presentation.
• Must be able to make substantial and repeated movements (motions) of the wrists, hands, and/or fingers while operating a computer and other general office equipment (printer, copier, calculator, phone, etc.).
• Must be able to sit most of the time.
• Must have visual capacity to analyze data and figures, transcribe, and read for extended periods of time.
• Must be able to lift/move up to 20 pounds occasionally and lighter amounts frequently around the office. Benefits
• 401(k) Schedule

Part-time Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) Employee assistance program

Work Location:

In person