Project Assistant / Receptionist

Project Assistant / Receptionist Clearfield, UT 84016 From $25.17 an hour - Full-time From $25.17 an hour - Full-time JProject Assistant /

Receptionist Department:

Operations Job Status:

Non-exempt Location:

Corporate Office Reports to:

Business Manager Experience/Training:

• A High school Diploma or GED is required.
• Business school, Associate's degree or equivalent is a plus.
• Commercial Construction / Electrical experience required.

Critical Skills:

• AR/AP skills, assisting in the creation of monthly bills to the owner, tracking cost, and other accounting duties, as needed.
• Proficient in document control.
• Ability to multi-task and work on multiple projects simultaneously including managing priorities of multiple managers.
• Clear written and verbal communications.
• Organize and write procedures in a logical/methodical manner.
• Excellent attention to detail.
• Works well in a team environment.
• Great customer service skills.
• Knowledge of basic accounting preferred
• Knowledge of Bluebeam preferred.

Duties, Responsibilities and Expectations:

(other duties may be assigned to meet business needs)

• Contract administration; working with estimating and project management in creating and issuing contract and purchase orders for the project.
• Help to ensure that project contracts, bids, and governmental development applications are completed and filed on time.
• Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors.
• File necessary preliminary lien and commencement notices for their projects; review and verify lien releases for all vendors.
• Maintaining efficient and organized filing system for all projects
• Update project reports.
• Letter writing, copying, scanning, ordering supplies, properly and accurately distribute project documentation to team.
• Organizes and prepares documents and reports for Project Managers.
• Hard paper and electronic filing systems for group.
• Interacts with clients, vendors and staff in a professional, courteous and an appropriate manner.
• Assisting the project management team with document control needs.
• Provide various administrative support to the Business Manager and projects team.
• Greet and direct visitors, answer and direct incoming telephone calls
• General data entry for accounts payable entries
• Processing of weekly subcontractor reports.
• Vendor database management
• General office tasks for Business Manager and multiple project managers
• Other similar tasks as needed and assigned.
• Demonstrate behavior and attitude that is courteous, professional, and helpful.

Physical Requirements:

The physical requirements described here are representative of those that must be met by employees to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Regularly required to sit, talk and / or hear.
• Regularly required to work with a computer.
• Frequently required to use hands to manipulate, handle or feel.
• Occasionally required to reach with hands and arms, climb and balance, stand, stoop, kneel, and crouch.
• Occasionally lift and/or move up to 20 pounds.
• Specific vision abilities include close vision, the ability to adjust focus, and color vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• The noise level in the office work environment is usually quiet to moderate.
• Will be required to use personal protective equipment to prevent exposure to safety hazards if visiting job sites and or the maintenance shop.

Openings:

1

Work Schedule:

8 am to 5 pm with 1 hour lunch, Monday through

Friday Benefits:

Company offers paid vacation and holidays, 401k plan, health insurance, dental & vision insurance, and supplemental insurance EEO Statement - CTI Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status and other legally protected characteristics.

Pay:

From $25.17 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person