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Parish Front Desk Receptionist
Job
Church of the Incarnation
Charlottesville, VA (In Person)
$41,600 Salary, Full-Time
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Job Description
We are seeking a warm, organized, and bilingual (English/Spanish) Front Desk Receptionist to serve as the welcoming face of our parish. This full-time role is central to daily office operations — supporting staff, coordinating volunteers, and serving our parishioners and community. Front Desk & Guest Services Serve as the first point of contact for all visitors, callers, and parishioners Answer, screen, and direct incoming calls and emails Provide information on parish programs, events, and services Serve as bilingual (English/Spanish) resource; translate verbal and written communications as needed Receive and route mail, packages, and deliveries Foster a welcoming, inclusive environment reflecting parish values Administrative Support Maintain the parish master calendar; coordinate room bookings for events and ministry activities Manage the personal calendar and schedule for the Parochial Vicar Attend staff meetings and prepare accurate meeting minutes Maintain organized physical and digital filing systems Provide general support for the upkeep and organization of the parish library as needed Assist staff with administrative tasks as time allows Volunteer Coordination Recruit, train, and maintain a roster of front desk volunteers to ensure the office is always covered Schedule volunteers to provide coverage whenever the receptionist is away from the desk Provide orientation and day-to-day guidance to keep volunteers prepared and effective Maintain volunteer contact information, availability, and scheduling records