Receptionist

Operate telephone switchboard to answer, screen, and forward calls, provide information, take messages, and schedule appointments. Greet people entering the establishment, determine the nature and purpose of the visit, and direct or escort them to specific destinations. Transmit information or documents to personnel, using a computer, mail, or facsimile machine. Assist the Executive Director and other staff as requested. Provide administrative services for the Executive Director. Report daily to the Executive Director any scheduling and appointments listed on the calendar. Mail accounts payable checks - weekly according to the check ledger. Submit monthly budget reports. Prepare paperwork and record checks sent. Utilize the company van to execute daily mail pick-up and drop-off. Maintain all materials needed to complete your daily duties. File biweekly payroll information. Prepare to mail for weekly board meetings and Executive Meetings. Organize updating and printing of the company directory. Arrange maintenance of office equipment. Maintain and update labels for all office files. Track copies on the photocopier for monthly billing. Maintain key inventory for office use. Update your Personnel Policy manual as needed. Send letters of exemption to municipalities. Schedule maintenance on van (tires, brakes). Maintain equipment and office inventory. Organize files in a storage area in the n file room, and all other duties as assigned. Summary As a Receptionist, you will be the first point of contact for our organization, providing exceptional customer service and administrative support. Utilizing core skills such as computer literacy, phone etiquette, and organizational abilities, you will manage incoming calls, greet visitors, and assist with general office tasks. Your premium skills in QuickBooks and front desk management will enhance your efficiency in handling inquiries and maintaining office operations smoothly. With relevant skills in Microsoft Office and customer support, you will contribute to creating a professional and welcoming environment for all clients and staff. Join our team and be a vital part of our office's daily operations. Qualifications Computer skills Office experience Clerical experience Customer service Administrative experience Phone etiquette Organizational skills Typing QuickBooks Front desk Multi-line phone systems Bilingual Microsoft Office Proofreading Customer support Data entry Filing Google Suite Time management

Pay:

$15.00 per hour

Work Location:

In person