Receptionist

We are looking for a dependable Receptionist to support daily front office operations for a small engineering-focused firm in Tacoma, Washington. This position is 4 days a week Monday - Thursday, 8am - 5pm. This temporary contract position is ideal for someone with prior administrative experience who is comfortable handling light reception clerical work, preparing documents, and keeping office tasks organized. The role offers a mix of guest-facing support, data entry, mail handling, and general office assistance in a detail-oriented team environment.

Responsibilities:

• Greet visitors courteously and provide a welcoming front desk presence while managing a low-volume flow of guests and incoming calls.
• Enter information accurately into office records, databases, and project-related documents to maintain organized and up-to-date files.
• Prepare letters, forms, and routine office documents using established templates and formatting materials to match company standards.
• Select the correct document versions for specific projects or responses and complete them based on provided instructions and requirements.
• Scan, upload, and organize paperwork to support document control and ensure materials are accessible to the appropriate team members.
• Coordinate incoming and outgoing mail and shipments, including standard postal services and courier packages.
• Provide day-to-day administrative assistance for small office projects and other support tasks as needed by the team.
• Help maintain shared office spaces by assisting with light kitchenette upkeep and basic hospitality tasks such as preparing coffee when needed.