Administrative Assistant / Communication Coordinator

This dual role of Administrative Assistant and Communication Coordinator has the primary responsibility to support the administrative side of the church office operations and to coordinate the communications internally and externally for the First United Methodist Church, Wharton, Texas.

Administrative Assistant Office Management and Operations:

Oversee the daily operations of the church office.

Clerical:

Preparing monthly or quarterly mailings, and reports. Ordering supplies and maintaining office equipment.

Scheduling:

Maintain the church calendar, coordinate facility rentals, and book rooms for various ministry groups and events.

Database Management:

Track church membership, attendance metrics, and update contact directories. Maintain accurate church records (baptisms, funerals, weddings)

Financial:

Assist the accountant with basic bookkeeping such as printing checks and mailing them to vendors, processing offering and tracking donations, and other financials that come through the office.

Communications Coordinator Messaging & Branding:

Develop and execute strategic communication plans to keep the congregation informed and engaged.

Digital & Print Media:

Design and distribute the church bulletin, weekly newsletters, and maintain website content.

Social Media & Marketing:

Create and schedule digital content across platforms (e.g., Facebook, Instagram) to promote church events and initiatives.

Strategic Communication:

Establishing a communication plan that aligns with the church's vision.

External Outreach:

Acting as a liaison between the church and local community, including neighborhood outreach, interfaith relationships, and local media.

Brand Management:

Ensuring all messaging aligns with the church's branding and style guide.

Event Promotion:

Designing campaigns to promote community-focused events (e.g., fairs, festivals).

Key Skills and Qualifications Experience:

1-3 years of experience in administration, communications, marketing, or community relations. Experience in a faith-based setting not required but helpful.•

Technology Proficiency:

High-level proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with office equipment (copiers, printers).

Organizational Skills:

Excellent time management and the ability to multitask in a busy environment.

Interpersonal Skills:

Professionalism, patience, and a welcoming demeanor when dealing with congregation members and visitors.

Integrity:

High level of confidentiality and ability to manage sensitive personal information.

Digital Skills:

Familiarity with social media management, Ability to learn applications needed for the position such as Content Management Systems (CMS), email platforms, and graphic design tools.

Media Production & A/V Skills:

Overseeing live streaming (OBS, vMix), soundboard management, and Proclaim Screens application for worship services and other events such as funerals, weddings, VBS, etc.

Interpersonal Abilities:

Strong relationship-building skills for engaging local stakeholders. Utilizing digital engagement platforms, such as social media and email, to build community.

Accountability :

The Administrative Assistant and Communication Coordinator is accountable to the Senior Pastor and the Staff Parish Relations Committee (SPRC).

Pay:

$40,000.00 per year

Benefits:

Employee discount Flexible schedule Paid time off Ability to

Relocate:

Wharton, TX 77488: Relocate before starting work (Required)

Work Location:

In person