Office Assistant

Office Assistant Gem Mazda of Tallahassee - 3.5 Tallahassee, FL Job Details Full-time $37,000 - $52,000 a year 2 hours ago Benefits Paid training Paid holidays Health insurance Dental insurance Paid time off Vision insurance Employee discount Life insurance Qualifications Customer communication Microsoft Excel Word embeddings Driver's License Productivity software

Full Job Description Benefits:

Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Office Staff. This position supports a variety of responsibilities including but not limited to titles, inventory, digital document storage, and other administrative functions while maintaining the ability to manage multiple priorities efficiently in a fast-paced environment. Key Responsibilities Include, but are not limited to: Vehicle Titles Send out Lien Holder Payoffs to obtain title Handle title corrections Process Wholesale titles Contact 3rd party vendors/customers for missing titles Record all received titles in DMS and Logs Vehicle & OEM Processing Input OEM vehicle inventory and used vehicle purchases Submit OEM incentives Handle Vehicle Deal Paperwork Process product cancellations Handle trade vehicle payoffs Process trade titles Process wholesale titles Process Courtesy Loaner Vehicles Deal Auditing & Scanning Review all deals for signatures and forms Ensure all documents are scanned in document storage system Obtain missing documents and items from deals Miscellaneous Filing Backup to tag work Run errands as needed Cross-train for backup with other office duties Qualifications & Skills Strong organizational and time-management skills High attention to detail and accuracy Ability to multitask and prioritize responsibilities Professional and effective communication skills with customers, vendors, and employees Basic accounting knowledge and office experience preferred Proficiency with computer systems and data entry Proficiency with Microsoft Word and Excel Working Hours Monday through Friday, 8:30 AM - 5:30 PM Benefits CHP and BCBS Health Insurance (Employer Contribution) Guardian Dental and Vision Insurance Employer-paid Life Insurance Voluntary Life Insurance options Employee discounts on vehicle purchases Employee discounts on service and parts Paid training Paid holidays Paid vacation Paid personal time Requirements Valid driver's license Background check Steady work ethic, with a minimum of two consecutive years in a similar role Dealership experience a plus Microsoft Word and Excel proficiency Income Based upon experience and job performance