Office Assistant

Office Administrator -

Powersports Dealership Pay:

$16.00 - $22.00 per hour (based on experience)

Job Type:

Full-time Join the RJ Powersports Team RJ Powersports is looking for an organized, dependable, and detail-oriented Office Administrator to help keep our dealership running smoothly. This position is perfect for someone who enjoys variety, takes pride in accuracy, and thrives in a fast-paced environment. As a key member of our office team, you'll work closely with sales, finance, parts, and service departments while handling everything from title processing and accounting support to customer service and inventory administration. What You'll Do Office & Administrative Support Provide day-to-day administrative support for dealership operations Answer phones and assist customers with professionalism and enthusiasm Manage incoming mail, paperwork, and digital filing systems Assist with data entry and document organization Support managers with various office projects and daily tasks Accounting & Financial Support Process invoices, receipts, and payments using dealership management software (Lightspeed EVO or similar) Reconcile transactions and maintain accurate financial records Assist with deposits and accounting reports Work closely with the accounting and finance departments to ensure accuracy and compliance Title & Registration Processing Process titles and registration paperwork for motorcycles, ATVs, UTVs, trailers, and other powersports vehicles Verify documentation for accuracy and completeness Communicate with state agencies, lenders, and customers regarding title status Stay current on state regulations and dealership compliance requirements Inventory & Marketing Support Maintain accurate inventory records Assist with inventory reconciliations Upload and update vehicle photos and information on the dealership website Help ensure online inventory is current and presented professionally Customer Service Assist customers with title transfers, registration questions, and paperwork Provide friendly and timely communication by phone, email, and in person Help create an exceptional customer experience from purchase through delivery Compliance Maintain accurate records and documentation Follow dealership policies and state regulations Assist with audit preparation and record retention What We're Looking For Strong attention to detail and organizational skills Ability to multitask in a fast-paced dealership environment Positive attitude and willingness to help wherever needed Excellent communication and customer service skills Comfortable learning dealership software and office technology Dependable with strong time management skills Preferred Qualifications Previous office or administrative experience Dealership experience preferred (powersports or automotive) Experience with QuickBooks, Lightspeed EVO, or similar accounting/dealership software Familiarity with vehicle title and registration processes is a plus Education High school diploma or equivalent required Associate degree in Business Administration or Accounting is a plus Benefits Competitive hourly pay based on experience Health insurance Dental insurance Vision insurance Retirement plan Paid time off Employee discount Stable, year-round employment Opportunities for growth and advancement Schedule Full-time 8-hour shifts Tuesday through Saturday in person in Ottumwa IA If you're looking for a career with a growing powersports dealership that values teamwork, professionalism, and customer service, we'd love to hear from you.

Pay:

$15.00 - $22.00 per hour

Benefits:

Dental insurance Employee discount Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person