Title Clerk - Document Specialist

Our client is looking for a detail-oriented Title Clerk - Document Specialist to support a Contract assignment in San Antonio, Texas. This role focuses on reviewing, organizing, and maintaining business and property-related records, with an emphasis on identifying document gaps and helping secure complete file sets. The ideal candidate brings practical experience with title documentation, strong file management skills, and the ability to work effectively with both physical and electronic records.

Responsibilities:

• Review hard copy and electronic files tied to multiple business entities and property matters, then create a clear inventory of available records and their status.
• Assess document packages for accuracy and completeness by recognizing key legal, corporate, and acquisition-related paperwork that should be present.
• Investigate missing items within each file and coordinate efforts to obtain replacement copies from outside sources such as title companies or other record holders.
• Support the preparation of needed documentation by helping initiate requests for drafting, execution, or third-party assistance when records cannot be located.
• Assemble finalized files into a consistent and well-structured format for both paper storage and digital access.
• Scan, label, and sort documentation to improve retrieval, tracking, and overall file organization.
• Examine title-related materials and preliminary reports to help confirm that supporting records align with transaction needs.
• Maintain accurate documentation logs and communicate progress, outstanding items, and file deficiencies to the appropriate stakeholders.