VENDOR BACKGROUND SYSTEM SPECIALIST (UMP)

at Department of Central Management Services in Springfield, Illinois, United States Job Description Position Summary Do you have background checks experience? How about working within a security related field? The Illinois Department of Central Management Services Bureau of Property Management is seeking to hire a Vendor Background Specialist within its Statewide Security Management Administration team. This position will be located at 4800 W. Wabash Ave. in Springfield, Illinois. This position is responsible for reviewing vendor and contractor background paperwork for accuracy and completeness and entering necessary information into the CHIRP (Illinois State Police â€" ISP ) system. Other responsibilities include but are not limited to collaborating with Facility Managers to ensure paperwork is completed correctly and reviewing the monthly ISP statement for accuracy and submitting to the Statewide Security Administrator for final review. The ideal candidate has experience working in and with computer systems such as Microsoft Office and recommending policy and procedural changes in a professional capacity, along with strong attention to detail, organizational, and communication skills. We invite all qualified candidates to apply!  Position Essential Functions Under general direction of the Statewide Security Administrator, functions as a Vendor Background System Specialist for the Illinois Department of Central Management Services ( CMS ) owned and managed facilities. Coordinates the process of vendor/contractor background check tasks. Performs administrative support functions for the Security Management Office including, but not limited to retention schedules, correspondence with outside agencies, and end user contact information, as well as serves as a backup for maintaining badging supplies, badge mailings, and the Records Retention Officer. Maintains the authorization list of individuals clearing background checks for the ability to provide services to CMS owned and managed facilities. Provides training on completing background check forms and guidelines for CMS and other agencies, boards, and commissions statewide. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience. Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. Preferred Qualifications Prefers two (2) years of professional experience with background checks in a security administration or compliance function. Prefers two (2) years of professional experience working with computer systems and software applications such as Microsoft Office Suite products (Word, Excel, Outlook). Prefers two (2) years of professional experience recommending changes to policies and procedures and implementing those changes. Prefers extensive knowledge of office practices and procedures. Prefers working knowledge of programs, rules, and regulations in a public or private organization. Conditions of Employment Requires completion of a background check and self-disclosure of criminal history. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license. Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.  The conditions of employment listed here are incorpora To view full details and how to apply, please login or create a Job Seeker account