Administrator - Site

What's the role? The Site Administrator (NSR) reports to the General Manager (or delegate), and the primary role is to provide clerical and administrative support to the Site Management Team and other personnel as required, as it relates to functional and operational office activities.

Duties include:

Provide specific assistance to the General Manager and/or delegate. Provide general clerical and administrative service to other management team members. Process travel and accommodation bookings for employees, contractors and onsite visitors including schedule changes and travel modifications. Perform office duties including the updating of internal phone listing, distribution of mail and freight, office purchasing requirements, site communications, purchasing and regular reports. Coordinate onsite meetings, activities and community events as requested. Maintain and improve the data management systems. Ensure all site access requirements are adhered to, and the maintenance of relevant records. Coordinate evacuation lists with departments. Ensure employee & contractor records are maintained to comply with permit/legislative requirements. Update, audit and report accurate data to and from INX. Liaise with HR/Payroll Department for the collation and submission of payroll information such as leave forms and other pertinent information. Maintain and update organizational chart and NSR transition roster. Ensure all office equipment and appliances are working correctly and request/schedule any maintenance or repairs, as necessary. Manage shared spaces in the Administration building including the copy room, kitchen. Request service as needed. Produce regular administration and support the development, review and consolidation of internal corporate documents including the biweekly site update, monthly site report, as needed. Requisition, verify, and process payment requests for vendors and contractors in Pronto. Ensure all safety related activities are undertaken in accordance with Company policy and MSHA requirements including Hazard IDs, pre-start checks, pre-start meetings, and incident reporting. Maintain a high standard of housekeeping in all work areas. Other duties as required The specifics: Previous administration experience in the resources sector, preferably on a remote site. A good understanding of office processes, systems and equipment. Excellent interpersonal, verbal and written communication skills. Experience with document editing (grammar, formatting) and graphics production (visual aids, posters, notices) Advanced computer literacy - Microsoft Office, database systems including INX, Pronto etc. Ability to identify, address and overcome challenges and roadblocks to complete tasks. Flexibility to adapt to improved procedures and practices. Awareness of the Mine Safety and Health Administration (MSHA) Act & Regulations. Be able to pass a background check and post offer physical.

The Details:

Working a 22 day on, 20 day off rotating schedule, up to 12 hours a day or more at a remote campsite. Extreme conditions, including but not limited to extreme and changing weather conditions, dust, mud, varying levels of noise, varying degrees of light and dark, in and around artificial light and in a confined work area. Employees are required to stay on site at the company provided camp during the work rotation. Camp facilities provide dining service, games room, exercise & weight room, sauna, and accommodation rooms. Dormitory rooms have a land line phone, great Wi-Fi & cable TV. Cell service is available through Wi-Fi. The Company provides a bus service to and from Fairbanks, Delta Junction and Tok, Alaska.