Construction Administrator

Construction Administrator Redhorse Constructors - 3.8 San Rafael, CA Job Details Full-time $68,000 - $85,000 a year 4 days ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Referral program Retirement plan Qualifications Project team coordination Meeting minutes Project reporting Construction project reporting Record keeping Microsoft Excel Microsoft Outlook Schematics Construction schedule coordination Basic math Budget monitoring System design Project coordination Construction management software Mid-level Schedule management Construction document control Organizational skills Contracts Construction administrative experience Budgeting Request for proposal Construction quality control Construction documentation Document coordinator experience Construction project closeout Construction change order management Communication skills Project stakeholder communication Permitting phase involvement Progress tracking (project management tasks)

Full Job Description Overview :

This role supports the construction team by managing project documentation, coordinating communications, handling changes orders, and ensuring project stays up-to-date, organized, and on schedule. The role is key in keeping all administrative, contractual, and procedural aspects of the construction project efficient and successful.

Responsibilities:

Maintain and organize project documentation, which includes contracts, drawings, specification, submittals, RFIs, RFPs, close-out documents, etc. Review and process change orders, ensuring approvals and proper documentation and organization Assist in budget tracking Coordinate with Project Manager to ensure timely submission of deliverables and adherence to project timelines. Prepare and distribute meeting agendas, minutes, and site reports Utilize construction software to organize project documentation, generate reports, track jobsite activity and personnel, and maintain proper record keeping. Assist in scheduling submittals and material deliveries, follow up on reviews and approvals Maintain accurate records of project progress, changes, and communications to facilitate effective project management. Collaborate with jobsite teams to ensure safety compliance and quality control standards.

Support close-out procedures:

punch lists, warranties, final inspections, turnover documents, etc.

Requirements:

Proven experience in construction administration, project coordination, or a related field is preferred. Proficiency in Microsoft Office (Word, Excel, Outlook). Construction management software knowledge is preferred. Strong understanding of construction processes, schematics, system design, and project management principles. Excellent mathematical skills for accurate calculations related to construction projects. Ability to work collaboratively within a team environment while also being self-motivated. Strong organizational skills with high attention to detail to manage multiple tasks simultaneously. Effective communication skills for liaising with clients, subcontractors, and team members. Familiarity with permitting process is a plus This position offers an exciting opportunity for individuals looking to advance their career within the construction industry while contributing to impactful projects.

Job Type:

Full-time Pay:

$68,000.00 - $85,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person