Estimating Coordinator - Construction

Pre-Construction CoordinatorPosition OverviewThe Pre-Construction Coordinator supports project development by managing estimating, takeoffs, and pre-construction coordination activities to produce accurate bids, schedules, and feasibility assessments. This role partners with estimators, project managers, subcontractors, and vendors to ensure complete pre-construction packages, accurate cost forecasting, and timely delivery of proposals while maintaining compliance with insurance and contract requirements.

Key ResponsibilitiesPerform detailed quantity takeoffs and prepare accurate cost estimates for pre-construction bids and proposals.

Coordinate pre-construction activities, including scope definition, value engineering, constructability reviews, and schedule development.

Serve as the primary coordinator between estimators, project managers, subcontractors, and vendors to gather scope, pricing, insurance certificates, and lead times.

Prepare and assemble bid packages, proposals, alternates, and required documentation for internal review and client submission.

Manage subcontractor solicitation and qualification processes, ensuring compliance with subcontractor insurance and bonding requirements.

Maintain and update project estimating databases, bid logs, and tracking tools; prepare bid summaries and variance analyses.

Use Autodesk and/or build management software to review plans, produce takeoffs, and collaborate on document control.

Respond to RFIs, clarify scope with design teams, and document revisions to maintain updated estimate assumptions.

Support bid presentations and work with sales/project teams to communicate pricing rationale and risk assessments.

Participate in post-bid reviews and lessons-learned sessions to improve estimating accuracy and pre-construction workflows.

Qualifications3+ years of experience in estimating, pre-construction, or construction coordination with demonstrated takeoff experience in projects ranging from $100 - $500 MStrong proficiency in quantity takeoffs, cost estimating methodologies, and construction scope development.

Experience coordinating with subcontractors and vendors, including managing subcontractor insurance certificates and compliance.

Familiarity with Autodesk tools (Revit, AutoCAD) and build management or project management software (preferred).Excellent written and verbal communication skills; ability to prepare clear proposals, bid narratives, and correspondence.

Detail-oriented with strong organizational skills, ability to manage multiple bids and priorities under tight deadlines.

Ability to read and interpret construction drawings, specifications, and contract documents.

Team-oriented mindset with problem-solving skills and the ability to support both estimating and project teams.

Associate or Bachelors degree in Construction Management, Engineering, Architecture, or related field preferred.

Prior experience with subcontractor solicitation, vendor management, and familiarity with insurance and bonding requirements is a plus.