Office Coordinator - Part Time

Position Summary The Office Coordinator provides part-time administrative, office, facilities, safety, and site support for the Warren, NJ location. This role serves as a key onsite point of contact for employees, visitors, vendors, and service providers, helping ensure the site operates in a safe, organized, professional, and employee-focused manner. Position Scope This role supports the day-to-day administration of the Warren site, including office operations, site safety administration, visitor coordination, vendor support, facilities follow-up, meeting and event coordination, supplies, mail, employee support, and general site organization. The position requires strong attention to detail, professionalism, follow-through, confidentiality, and the ability to support multiple site needs in a part-time schedule. Essential Duties and Responsibilities Supports the development, coordination, and ongoing administration of the Warren office safety program, visitor safety requirements, emergency information, safety communications, documentation, and related site records. Coordinates office safety activities, drills, and training logistics, including fire drills, CPR/first aid training, safety meetings, safety communications, and other office-environment safety training or events as needed. Manages general office administration, including office supplies, mail distribution, kitchen and breakroom upkeep, conference room readiness, storage areas, office equipment support, and overall site organization. Coordinates facility-related needs, including cleaning services, maintenance requests, heating and cooling issues, furniture setup or repairs, vendor scheduling, service calls, and timely follow-up. Coordinates onsite meetings and events, including town halls, leadership meetings, employee lunches, celebrations, team gatherings, and other site activities, ensuring logistics, materials, room setup, catering, and vendor support are effectively managed. Partners with HR, site leadership, safety, facilities, IT, and business teams to support site standards, employee needs, and daily office operations. Performs other administrative and site-support duties as assigned based on business needs.

Education:

High school diploma or equivalent required. Associate's degree or additional administrative, office management, business, safety, or facilities-related training preferred.

Experience:

Minimum of 2-4 years of experience supporting an office, corporate site, laboratory site, or professional business environment preferred. Experience coordinating vendors, office services, safety documentation, employee events, visitor processes, and general facilities needs is preferred. Knowledge, Skills, & Talents Strong administrative, organizational, and follow-up skills. Ability to support office safety procedures, documentation, training logistics, and site protocols. Professional communication skills and strong customer service orientation. Ability to manage multiple priorities in a part-time schedule with attention to detail. Strong judgment, discretion, and ability to handle confidential information appropriately. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Dependable onsite presence during required core hours. Ability to work independently, take initiative, and follow through on site needs. Working Conditions This is a part-time, onsite position based in Warren, NJ. The role is expected to work approximately 25-30 hours per week, with required core onsite coverage from 10:00 a.m. to 2:00 p.m., Monday through Friday. Remaining hours may be flexible based on site and business needs. Pay The estimated base pay range for this position is $19.23/hr - $28.85/hr. Actual pay will be determined based on education, certifications, experience, qualifications, skills and geographic location. This position is eligible to participate in a short-term incentive program. Benefits Vantage offers a comprehensive benefits package to eligible employees, including: Vantage (non-Union) Medical, HSA, dental, vision FSA (limited purpose, dependent care, and commuter/parking) Life and AD&D insurance Accident, hospital indemnity and critical illness insurance Short- and long-term disability EAP, identity theft protection Paid time off, Parental Leave 401(k) with company match

Pay:

$29.42 - $35.43 per hour

Benefits:

Flexible schedule Application Question(s): Do you have availability to work onsite part-time from Monday to Friday (10:00 a.m. to 2:00 p.m.)? Ability to

Commute:

Warren, NJ 07059 (Required)

Work Location:

In person