Construction Administrator

Pool Construction Administrator Rainbow Pools - Fishkill, NY Full-Time Seasonal Rainbow Pools is seeking a highly organized and professional Pool Construction Administrator to support our Construction Department and Brand President. This role is ideal for someone who thrives in a fast-paced environment, enjoys customer interaction, and can manage multiple administrative tasks with accuracy and professionalism. The Pool Construction Administrator plays a key role in keeping projects organized, supporting field operations, coordinating communication between customers and subcontractors, and ensuring smooth administrative processes throughout the construction cycle. Responsibilities Provide administrative support to the Construction Department and Brand President Organize and maintain project files, permits, contracts, and construction documentation Dispatch jobs and coordinate schedules with crews and subcontractors Set, confirm, and follow up on customer payments Communicate with customers regarding project updates and payment follow-ups Coordinate with building departments regarding permits, inspections, and documentation Work closely with subcontractors to support scheduling and project communication Create and maintain forms, reports, spreadsheets, and presentations Prepare PowerPoint presentations and internal documentation as needed Assist with data entry, email correspondence, and daily office operations Maintain professionalism and excellent customer service in all interactions Qualifications Strong administrative and organizational skills Exceptional phone and customer communication skills Ability to multitask and prioritize in a fast-paced environment High attention to detail and follow-through Professional demeanor and problem-solving abilities Experience working in construction, service, or scheduling environments preferred Required Skills Proficient in: Microsoft Word Microsoft Outlook Microsoft Excel Microsoft PowerPoint Strong written and verbal communication skills Comfortable speaking with customers, municipalities, and subcontractors ServiceTitan experience is a plus Schedule & Compensation Full-time position Monday-Friday Competitive compensation based on experience About Rainbow Pools Rainbow Pools is a leading swimming pool company serving the Hudson Valley area with a strong reputation for quality construction and customer service. We are looking for team members who are dependable, detail-oriented, and committed to supporting a high-performing construction operation.

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) matching Paid time off Professional development assistance Application Question(s): How many years of experience do you have in an administrative role supporting construction, service, or scheduling operations? How proficient are you with Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint? Do you have experience scheduling or dispatching jobs, crews, or subcontractors? Have you used ServiceTitan or similar scheduling/customer management software?

Work Location:

In person