Landscape Construction Office Coordinator / Administrative Assistant

Overview Established landscape construction company seeking a highly organized and dependable Office Coordinator / Administrative Assistant with prior experience in landscaping, construction, excavation, hardscaping, roofing, HVAC, plumbing, or another trade-service environment. This is a fast-paced operations role supporting daily field activities, scheduling, customer communication, project coordination, and office administration.

IMPORTANT

Applicants without prior construction, landscaping, or trade-service office experience will not be considered. Responsibilities Coordinate daily schedules for crews, projects, and appointments Answer phones and communicate with customers professionally Assist with estimates, proposals, invoicing, and job documentation Coordinate with vendors, subcontractors, and suppliers Maintain project files, permits, contracts, and work orders Track job progress and assist with office operations Support management with administrative and organizational tasks Handles data entry, emails, spreadsheets, and scheduling Assist with customer follow-up and project communication Help maintain an organized and efficient office environment Qualifications Strong organizational and multitasking skills Ability to work in a fast-paced construction environment Excellent communication and customer service skills Comfortable coordinating with field crews and project managers Proficient with computers, email, and Microsoft Office/Google Workspace Experience with QuickBooks, Jobber, LMN, Aspire, Buildertrand, or similar software is a plus Self-motivated, dependable, and detail-oriented.

Preferred Backgrounds:

Landscape construction Hardscaping Excavation Roofing HVAC Plumbing Electrical General contracting Other trade-service industries

Compensation:

Competitive pay based on experience.

Benefits may include:

Paid time off Growth opportunities Stable year-round work Flexible scheduling options Employee discount 401k match

Schedule:

Full-time, Monday - Friday Work location:

In-person Pay:

$20.00 - $30.00 per hour

Benefits:

401(k) matching Employee discount Flexible schedule Paid time off Professional development assistance Application Question(s): Have you previously worked in landscaping, construction, or another trade-service industry? Are you comfortable working in a fast-paced construction/landscape office environment? Have you scheduled field crews before? Which software have you used? Have you handled invoicing or estimates? Describe your construction-office experience.

Experience:

landscaping or construction office or administrative: 1 year (Required)

Work Location:

In person