Construction Coordinator

Construction Coordinator White Hat Industrial Beavercreek, OH Job Details Full-time $60,000 - $70,000 a year 1 day ago Benefits Health savings account Open paid time off Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Opportunities for advancement Qualifications Project team coordination Record keeping Teamwork Workflow management (operations management method) Construction schedule coordination Construction warranty administration Process improvement Project coordination Mid-level Improving operational efficiency Schedule management Attention to detail Construction document control Construction administrative experience Construction project closeout monday.com Communication skills Permitting phase involvement Progress tracking (project management tasks) Full Job Description Construction Coordinator (Operations) Dayton, OH or Indianapolis, IN area Operations / Construction Team About White Hat Industrial At White Hat Industrial we specialize in roof restoration. This has been our focus since Day 1 and made us the industry SPEC. The fluid-applied roofing systems we use to restore commercial properties offer functional, sustainable, and economical benefits. No matter the job size, our team works together to ensure predictable and reliable results are delivered nationwide. As a company, we're also dedicated to giving back globally. We do this every year by building a home for a family in need somewhere in the world and inviting our customers to give back alongside us. Our intentional culture, strategy, and redemptive business model are the reason we continue to be the go-to specialist for restoration in the commercial roofing industry About the Role We're looking for a highly organized Construction Coordinator to support our construction and operations team. This role is responsible for managing the administrative and workflow side of projects—from handoff through closeout—with a focus on permitting, documentation, scheduling coordination, and communication. You'll play a key role in creating structure, reducing bottlenecks, and ensuring projects move smoothly through a clearly defined process. If you're detail-oriented, proactive, and great at keeping things organized across multiple moving pieces, this role is for you. This position is based out of the Dayton, OH or the Indianapolis, IN area. After initial onboarding and training, the role will transition into a hybrid work environment (mix of in-office and work-from-home). Some travel may be required during the initial onboarding and training period. What You'll Do Coordinate permitting and handle communication with city/county offices Set up and manage projects within our workflow system (Monday.com) Organize project documentation and maintain accurate, accessible records Support pre-construction coordination, including scheduling and kickoff calls Track project readiness and keep internal teams aligned Assist with scheduling visibility and production planning Manage project closeout, including warranties and final documentation Follow up consistently to ensure nothing falls through the cracks What We're Looking For Strong organizational and administrative skills Experience in construction, operations, or project coordination (preferred) Degree preferred, but not required depending on experience Ability to manage multiple priorities and follow through consistently Strong communication skills (written and verbal) Detail-oriented and process-driven mindset Self-starter who can dig for answers, problem-solve proactively, and take ownership without constant direction Comfortable working in a fast-paced, team-oriented environment Familiarity with tools like Monday.com, spreadsheets, or similar systems •Degree preferred, but not required depending on experience•What Success Looks Like Projects move smoothly from start to finish with clear documentation Permits and requirements are handled proactively Teams have strong visibility into project status Communication is timely, organized, and professional Operations run more efficiently with fewer bottlenecks Benefits & Work Environment Hybrid work environment after onboarding (in-office + remote flexibility) Health, dental, and vision insurance HSA with company match 401(k) with company match Open PTO policy and paid holidays Company-provided phone Internal training and development opportunities Opportunity for growth and advancement within a scaling company Immediate ability to make a meaningful impact on a small, growing team Why This Role Matters We're at a stage where improving communication, documentation, and workflow clarity has a direct impact on our ability to scale. This role plays a key part in that evolution—helping bring organization, visibility, and consistency to how projects move from sale to completion. You'll help improve workflows, strengthen communication, and support the company's growth by keeping projects organized and moving forward.

Compensation:

$60,000 - $70,000 (based on experience and qualifications)

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance

Work Location:

Hybrid remote in Beavercreek, OH 45434