Estimating Coordinator

Estimating Coordinator Hal Hays Construction, Inc. - 3.6 Riverside, CA Job Details Full-time $28 - $30 an hour 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Retirement plan Qualifications FTP Confidential information handling Microsoft Excel Microsoft Outlook Phone communication Managing construction estimation projects Sage Estimating Project coordination Administrative experience Driver's License Project management Desktop applications Estimating construction project budgets Construction administrative experience Cloud storage services File organization Construction estimating Office record organization

Full Job Description Company Overview :

Hal Hays Construction, Inc. (HHCI) is part of The Hays Group family of companies — a respected, Southern California-based leader in heavy civil, utility, and general construction. With operations spanning multiple disciplines and divisions, our fleet includes pickups, service trucks, trailers, heavy equipment, and specialty assets operating across California, Arizona, Nevada, and beyond.

Position Summary :

We are seeking a highly organized and detail-oriented individual to join our team as an Estimating Coordinator to work from our corporate office in Riverside, CA. The candidate must be able to work in a fast-paced environment.

FLSA Classification:

Non-Exempt General Summary of Position:

The estimating coordinator will facilitate the initial steps in the bidding process. This position will involve processing Bid Invitations, Addendums, Revisions, RFIs/RFPs & requests for projects bidding and projects under contract. This role is also in charge with completing client pre-qualifications and some marketing communication.

Essential Functions/Responsibilities:

Manage prequalification requests from subcontractors Develop/Maintain/Organize vendor contacts in database system Create and keep track of online bid folder with ISQFT.net Assist estimators as needed in sending out bid invitations, addendums, and other information to subcontractors Identify and execute GFE (good faith efforts) requirements Following up with subcontractors and suppliers by phone Organize and Maintain bid quotes (via electronic and paper files) Track bid proposals and contacts on bid log Prepares work to be estimated by gathering proposals, blueprints, specifications, and related documents Identifies technical requirements by studying proposals, blueprints, specifications, and related documents Coordinate bids with estimators and clients. Prepare proposal for bid submission and turn them in as necessary Attend pre-bid meetings, as necessary Maintain organization and cleanliness of bid room Maintain/Order the Estimating Department office supplies Record and distribute bid results Prepare, design, and assemble proposals in accordance with owner requests including writing and editing project descriptions, company profiles, staff qualifications, etc. Assembly of technical and price proposal materials. Print, bind, and transmit proposals to client Will be assigned other duties & tasks by management Regular, reliable attendance is an essential function This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role; employees may be required to perform other related functions as assigned.

Qualifications:

2+ years in an estimating coordinator or administrative/coordinator position Construction knowledge is preferred but not necessary Proficient in Microsoft Word, Excel, Adobe, PowerPoint, Outlook, Internet, Dropbox or other file transfer websites (FTP) Excellent phone skills Must be able to work under deadline demands and in a fast paced environment Ability to multi-task, prioritize and move between multiple priorities Ability to work independently as well as in a team Must be good with attention to detail Ability to create, maintain and organize job files in both electronic and paper format Protects Company's value by keeping information confidential Valid Drive License Must pass pre-employment drug test/physical/background check (excluding tests for non-psychoactive cannabis metabolites in accordance with California law) . Physical Demands, Screen Time & Ergonomics Prolonged periods of sitting at a desk and working on a computer. Requires regular use of a computer, which entails looking at a monitor for extended periods; employer provides ergonomic workstations and rest breaks in accordance with California law Frequent use of keyboard, mouse, and telephone Occasional reaching, bending or lifting of small packages or files up to 20-25 lbs Work Environment Work is performed in a standard office environment. The employee will use a computer for most of the day in a well-lit, ventilated area. Noise levels are low to moderate. Close exposure to computer screens is constant in this role. The position may require moving between different office locations or floors (e.g., taking stairs). Disclaimer - A qualified individual must be able to perform the essential functions & duties listed above with or without reasonable accommodation. The information in this job description indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this job. While employed in this position, an employee may be required to perform other assignments not listed on this job description. Hal Hays Construction, Inc. is an Equal Opportunity Employer - The Company does not discriminate against employees or applicants on race, color, creed, age, gender, sexual orientation, national origin or ancestry, religion, marital status, military service/veteran status, pregnancy, physical or mental disability, medical condition, including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. Nothing in this job posting constitutes a promise or contract of employment. Employment with Hal Hays Construction, Inc. is at-will, meaning it may be terminated by either the employee or the Company at any time, with or without cause or notice, subject to applicable law.

Job Type:

Full-time Pay:

$28.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

Construction estimating: 1 year (Preferred) Project coordination: 1 year (Preferred)

Work Location:

In person