Assistant Assessor

A customer service-oriented position responsible for administrative and recordkeeping duties of the Assessing Department. Responding to inquiries, processing deeds, applications, excise tax and abatements.

Assists the Chief Assessor with contact with the public, taxpayers, agencies and those seeking information from the office. Assists with scheduling and completing inspections. Conducts field work. Assists with meetings, responding to emails resolving public inquiries, creating spread sheets and reports and responding to phone calls. Prepares real and personal property quarterly billing using Munis. Updates Munis and Vision Database based on Assessments/Deeds. Receives extracted file for personal property from consultant and utilizes the computer program for valuations, quality control, tax sheets, address changes, etc. Commits all real and personal properties to the Town Collector/Treasurer for the process of collecting revenue and maintains commitment books. Oversees the keeping of accurate account of all listed motor vehicle excise assessing records; processes all tax related forms required by the Department of Revenue. Provides assistance to taxpayers completing various real estate tax exemption applications i.e. elderly, widow, blind, veterans, hardship and deferral. Handles motor vehicle excise tax processes. Mails out yearly applications to include exemptions, Form of Lists, Income and Expense, Chapter Land, Charitable Organizations and creates spread sheets for all applications. Sends all form of list copies to the consultant vendor that processes values for all personal property. Monitors the Assessor's budget, enters department expenses and keeps the Chief Assessor informed of the status of the budget. Monitors the overlay monthly payouts and credits to ensure the correct balance; processes and submits all vouchers for goods and services related to the department. Processes turnover sheets involving the intake of monies from the public for items such as field cards, abutter's lists, reports and maps. Processes all town deeds that are recorded at the County Register of Deeds into the Vision Appraisal database and submits a monthly report of all sales within the town to the Chief Assessor, Town Clerk and Water Department. Maintains all warrant and commitment documentation for audit purposes; maintains correct data information into Munis daily and generates commitment and warrant documentation to be approved by the Board of Assessors. Performs similar or related work as required, directed or as situation dictates. Regular attendance at the workplace is required. High School; Associate's degree in business desirable, Bachelor's degree preferred; four to five years of progressively responsible office experience, completion of Course 101 provided by the Department of Revenue and Course 200 provided by MAAO; or any equivalent combination of education and experience. MUNIS experience preferred.

Works under the general direction of the Chief Assessor. Thorough knowledge of office procedures, practices and terminology. Good working knowledge of the use of office and data processing equipment, business arithmetic, American business English and spelling. Basic knowledge of accounting techniques. Maintains technical and technological competencies. Ability to organize time, multitask and to work independently to accomplish tasks. Ability to maintain detailed statistics, records, and clerical records. Ability to deal effectively and tactfully with the public. Ability to maintain confidential information. Ability to compose correspondence and to prepare, type, and proofread reports as to form and a logical flow. Ability to communicate effectively with the public, coworkers, other employees, other departments, officials, and other agencies. Ability to maintain detailed budget accounts, financial records, and clerical records. Superior administrative and secretarial skills. Expertise and skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Proficiency in MS Word and Excel. Excellent customer service skills. MUNIS experience preferred. Excellent written and oral communication skills as well as organizational skills. Skill in all of the above listed tools and equipment. Work is performed under typical busy office conditions, with regular interruptions and may do field work. Operates computer, typewriter, calculator, telephone, copier, facsimile machine, and all other standard office equipment. Makes frequent contact requiring courtesy, patience and tact with other town departments, town officials, state agencies, various organizations, and the general public. Contacts are in person, by telephone, in writing and email. Works with confidential information that may include legal proceedings, bid documents and abatement and exemption applications which requires professional office protocols. Work is subject to various seasonal fluctuations and administrative deadlines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to walk, stand, sit, talk, and hear; operate objects, tools or controls; pick up paper, files, and other common office objects. Ability to view computer screens and work with details for extended periods of time. Ability to operate a keyboard and calculator at an efficient speed. T he essential functions or duties listed herein are illustrations of the type of work that is performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities perform the essential functions. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.