Assistant Office Manager

Assistant Office Manager at ESP Enterprises, Inc. Assistant Office Manager at ESP Enterprises, Inc. in Madisonville, Texas Posted in 5 days ago.

Type:

full-time

Job Description:

Office Assistant Manager Position Overview We are seeking a highly organized and detail-oriented Office Assistant Manager to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently. In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination. Key Responsibilities Administrative & Operational Support Collect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate office Maintain accurate filing systems for delivery tickets by date and number Perform general administrative duties including filing, copying, and document preparation Manage office supplies, equipment, and resources to maintain an efficient workplace Accounting & Data Entry Enter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger coding Obtain required approvals in accordance with DOA guidelines Assist with budget tracking, invoicing, and expense reporting Enter receiving tickets into the system and maintain accurate records Customer Service & Communication Provide professional support to clients and visitors, resolving issues promptly Answer incoming calls and route messages appropriately Coordinate shipments with carriers and assist with sample distribution to clients Reporting & Compliance Assist with daily production reports and production analysis updates Maintain employee attendance records, including vacation and sick leave, and submit to HR Ensure Quality Management System documentation is current and compliant Maintain calibration and verification records for laboratory equipment Additional Responsibilities Send weekly composite samples to the corporate office Prepare and ship client samples, including required documentation (MSDS, Certificates of Analysis) Support special projects and additional tasks as assigned Schedule Monday - Friday No anticipated overtime at this time Benefits 401(k) with 3% company match Paid Time Off (PTO) Company-paid holidays Health & Medical Insurance Why Join Us Stable, predictable weekday schedule High-impact role with visibility across multiple departments Opportunity to develop skills in operations, accounting, and office management