Assistant Office Manager Dental

Assistant Office Manager Dental Dental Made Easy Astoria Astoria, NY Job Details Part-time | Full-time $23 - $28 an hour 1 hour ago Benefits 401(k) Paid time off Employee discount Qualifications Employee onboarding Revenue cycle management Medical documentation Patient flow optimization Medical claims processing Operations management Healthcare resource management Electronic health records (EHR) management Achieving HIPAA compliance Inventory management Customer service Medical coding Maintaining patient confidentiality Medical office experience HIPAA Clinic experience Financial management report preparation Mid-level Medical scheduling Administrative experience Supervising experience Managing budgets in a finance role Records management Financial operations management Team management Staff training Dentrix Eaglesoft Front desk Healthcare team management Dental treatment planning Healthcare financial management Budget management in healthcare Patient interaction Office management Phone etiquette JCAHO Onboarding process management Managing patient records Leadership Medical terminology Communication skills Staffing management Dental clinic experience Performance evaluation Full Job Description Overview Join our dynamic healthcare team as an Assistant Office Manager Dental, where you will play a vital role in ensuring the smooth operation of our dental practice. This energetic position combines administrative excellence with leadership, supporting clinical staff and managing office functions to deliver exceptional patient care. If you thrive in a fast-paced environment and possess a passion for healthcare management, this is your opportunity to make a meaningful impact while advancing your career in medical office administration. Duties Oversee daily office operations, including scheduling, patient flow, and administrative workflows to maximize efficiency and patient satisfaction Supervise front desk staff, dental assistants, and administrative personnel, providing guidance and support to foster a collaborative team environment Manage medical records and ensure compliance with HIPAA regulations and other privacy standards Utilize EMR (Electronic Medical Records) systems such as Eaglesoft, Dentrix, or eClinicalWorks to maintain accurate patient data and treatment histories Coordinate billing, coding, and insurance claims processing to optimize revenue cycle management and ensure timely payments Assist with fiscal management tasks including budgeting, financial reporting, and resource allocation to support practice sustainability Support human resources functions such as onboarding new staff, training, performance evaluations, and maintaining staffing schedules Ensure clinic compliance with healthcare regulations like JCAHO standards and managed care protocols Handle medical administrative support duties including appointment confirmations, patient communications, and managing medical supplies inventory Qualifications Proven experience in dental office management or healthcare administration with strong familiarity in medical office operations Prior supervisory experience leading teams within a clinical or medical setting Proficiency with EMR/EHR systems such as Eaglesoft, Dentrix, Epic or eClinicalWorks is essential Knowledge of medical terminology, medical records management, HIPAA compliance, and healthcare regulations Strong fiscal management skills including budgeting, financial reporting, and resource planning Excellent organizational abilities with attention to detail in managing medical records and administrative workflows Background in dental clinic experience or related healthcare environments highly preferred Effective communication skills for collaborating with staff, patients, insurance providers, and vendors Embark on a rewarding journey where your leadership fuels exceptional patient experiences while advancing your expertise in medical office management. We are committed to fostering an inclusive environment that values your skills and dedication—empowering you to thrive professionally while making a difference in our patients' lives.

Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) Employee discount Paid time off

Experience:

Dental clinic: 1 year (Required)

Dentrix:

1 year (Preferred) treatment plan: 1 year (Preferred)

Work Location:

In person