Attendance Secretary

Weimar Hills School Part time/35 hours per week Monday - Friday - 7 hours per day

SUMMARY:

To perform responsible school office support functions in the day-to-day operations of a school administration office; to perform typing, filing, receptionist, and record keeping assignments; to be responsible for the preparation, maintenance, and processing of school and student records; to provide basic health assistance for students; and to do other related work. Employees in the classification receive general supervision within an established framework of standard policies and procedures. Performance of these responsibilities requires accuracy, attention to detail, discretion, confidentiality, good communication skills, and sound judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Perform typing, filing, receptionist, and record keeping assignments. Responsible for the preparation, maintenance, and processing of school and student records. Provide basic health assistance for students. Performs a variety of office support functions for an assigned school and/or educational program, such as Foster Youth Services, McKinney Vento, Homeless. Types a variety of materials, such as interoffice communications, forms, and letters from oral direction, handwritten copy, or clear draft. Serves as receptionist, receiving and assisting visitors, and answering telephones. Assists students with questions, concerns, and/or problems. Updates school calendar and daily bulletin. Monitors and assists students in office for illness or discipline. Receives and responds to requests from District staff and the public, providing information and assistance regarding school policies and programs, office procedures and operations such as facility usage, student records, medical records, etc. Receives, records, and forwards student/classroom accounts, lab fees, and library fines. Processes forms, application, documents, records, and other paperwork in support of school functions and programs. May orient substitute teachers and classified staff to a school site. Receives and screens ill or injured students, determining the nature of illness and/or injuries and providing treatment or referring them to a nurse, doctor, parent, or others as required by established District policies and procedures. Distributes medications as directed by the District nurse. Records and updates pertinent health data at school sites, including but not limited to student medical cards, screening results and District nurse's notes on school health records . Sorts, opens, and distributes mail. May assist with the maintenance of school budget, and accounting records. Maintains a variety of computerized data collection systems and other records/filing systems. Maintains a calendar of events, dates, and schedules relating to the school activities. Performs basic first aid/CPR and assists with student health monitoring. (The District will not hold employee liable as referenced in Govt. Code 820.2 & 825). Prepares daily attendance reports which should include, but not be limited to, daily tardiness and excessive absences. Contacts parents daily regarding student absences. Advises office of student attendance for truancy action and assists in preparation of truancy letters and truancy information for District. Prints teacher class roll sheets and prepares other lists as required. Reconciles and submits monthly attendance reports for Average Daily Attendance (ADA) funding to District Business Services office. Maintains accurate accounts of all students to include special education students,504 plan students and independent study. Manages student emergency cards. Verifies teacher/student overage forms. Processes letters for non sufficient funds checks as requested. Performs other related duties as assigned within the scope and function of this job classification. Monitors visitor check-in/check-out

EMPLOYMENT STANDARDS

KNOWLEDGE OF:

Student Information Systems operation. Proper office etiquette within a confidential office setting. Modern office practices and procedures; working knowledge of word processing, database, and spreadsheet software, and general office equipment use. Proper office management principles, methods, and practices; including filing systems, business correspondence, report writing, receptionist techniques, and telephone techniques. Correct English usage, spelling, grammar, and punctuation.

ABILITY TO

Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports. Communicate effectively before parents, staff, students, and groups of people. Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Apply understanding to carry out complex instructions furnished in written, oral, or diagram form. Deal with problems involving several variables in various situations. Establish and maintain effective work relationships with those contacted in the performance of required duties. Analyze and adapt to changing and evolving situations and take appropriate action. Prioritize workflow and timelines for self and in collaboration with others.

EDUCATION AND EXPERIENCE

: High school diploma or general education degree (GED) and two years of responsible secretarial experience, preferably in a school environment.

LICENSES, CERTIFICATIONS AND/OR TESTING REQUIRED AND OTHER REQUIREMENTS

Successful completion of the District's basic skills test Valid First Aid & CPR certification Type 45 wpm with accuracy Valid California Drivers' License, evidence of insurability and provide personal automobile Criminal justice fingerprint clearance TB clearance

WORKING CONDITIONS

ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position will primarily be an indoor office work environment.

PHYSICAL ABILITIES

Lift, carry, push and /or pull items with a strength factor of light work, including lifting or carrying an object weighing over 15 lbs. Hear and speak to exchange information in person and on the telephone. See to read a variety of materials. Possess dexterity of hands and fingers to operate a computer keyboard and ten-key adding machine or calculator. Bend at the waist, kneel or crouch to file materials. Reach above shoulders to file materials. The information contained in this job description is for compliance with the American Disabilities Act (A.D.A) & is not an exhaustive list of the duties performed for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this job . The individual currently holding this position may perform additional duties & additional duties may be assigned. Board Approved 9/16/2020

Job Type:

Part-time Pay:

$21.37 - $28.73 per hour

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Health savings account Paid time off Retirement plan Vision insurance

Education:

High school or equivalent (Required)

Work Location:

In person