Bid Coordinator

Description We are looking for a highly organized Bid Coordinator to join our team in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys managing information accurately, supporting proposal activity, and keeping documentation organized in a fast-paced environment. The person in this role will help maintain efficient administrative workflows while ensuring bid-related materials are prepared clearly and submitted on time.

Responsibilities:

Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy. Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ). Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ). Read and extract data from manufacturer quotes for bid submission. Submit bids for

SOE/FESE

utilizing Salesforce. Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests. Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals.

• Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission.
• Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity.
• Communicate with internal teams and external contacts through clear email correspondence to obtain details, confirm deadlines, and share documentation.
• Organize digital and paper records by filing, scanning, and labeling materials so important information can be retrieved quickly when needed.
• Use Microsoft Excel and Microsoft Word to prepare reports, update spreadsheets, create documents, and support proposal-related administrative tasks. Requirements
• Previous experience in bid coordination, project management, or project coordination is a plus.
• Knowledge of RFQ (requests for quotes)
• Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail.
• Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support.
• Ability to write clear and detail-focused email communications when working with internal teams and external partners.
• Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats.
• Comfortable performing basic calculations and reviewing numerical information for accuracy.
• Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .