BILLING ANALYST

The Billing Specialist is responsible for accurately invoicing automotive dealerships for detailing and related services using VIN based billing. This role ensures timely semi monthly invoicing, maintains billing accuracy across multiple service types, and reconciles billing data between QuickBooks and ReconPro. The Billing Specialist works closely with customers and internal employees to resolve discrepancies, make corrections, and produce regular billing and revenue reports.

DUTIES AND RESPONSIBILITIES

Prepare and issue semi monthly invoices to customers. Bill detailing services by service and VINs. Creating master bills, per customer, while ensuring accuracy and completeness. Bill for other service types such as flat rates for professional service types. Maintain accurate billing records in QuickBooks and ReconPro. Reconcile billing data between systems to ensure consistency and accuracy. Identify and resolve discrepancies between service records and billing systems. Communicate regularly with dealership customers regarding invoices, questions, or corrections Coordinate with internal teams (operations, supervisors, employees) to validate services rendered. Handle billing disputes and adjustments in a timely and professional manner. Track and document corrections and follow-ups. Create and distribute regular billing reports. Maintain confidentiality and accuracy of financial and customer data.

QUALIFICATIONS

Excellent written and verbal communication skills, bilingual in Spanish & English required. Ability to manage deadlines for semi monthly billing cycles. Strong attention to detail and accuracy. Highly computer literate with proficiency with Quickbooks, MS Office, and related business and communication tools. Advanced Excel or reporting experience preferred. Excellent time management skills and the ability to organize, prioritize, and reorder workload in a dynamic environment. Ability to work in a fast-paced, multi-tasking environment. Ability to work independently and collaborate with cross functional teams. Experience billing high volume accounts or multiple service types strongly preferred.

WORKING RELATIONSHIPS

Must be able to work as to team with other employees. Must be punctual and reliable & follow directions as by Management.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to take oral instructions. Ability to read and have basic math skills. Ability to read and adhere to the safety rules of the company. Ability to communicate with all levels within the organization.

Pay Range:

$20-25 hourly, based on skills, experience, and job-related factors.

M-F BILLING ANALYST 3502

South Susan Street, Santa Ana, CA 92704 $20

• $25 an hour
• Full-time $20
• $25 an hour
• Full-time The Billing Specialist is responsible for accurately invoicing automotive dealerships for detailing and related services using VIN based billing.

This role ensures timely semi monthly invoicing, maintains billing accuracy across multiple service types, and reconciles billing data between QuickBooks and ReconPro. The Billing Specialist works closely with customers and internal employees to resolve discrepancies, make corrections, and produce regular billing and revenue reports.

DUTIES AND RESPONSIBILITIES

Prepare and issue semi monthly invoices to customers. Bill detailing services by service and VINs. Creating master bills, per customer, while ensuring accuracy and completeness. Bill for other service types such as flat rates for professional service types. Maintain accurate billing records in QuickBooks and ReconPro. Reconcile billing data between systems to ensure consistency and accuracy. Identify and resolve discrepancies between service records and billing systems. Communicate regularly with dealership customers regarding invoices, questions, or corrections Coordinate with internal teams (operations, supervisors, employees) to validate services rendered. Handle billing disputes and adjustments in a timely and professional manner. Track and document corrections and follow-ups. Create and distribute regular billing reports. Maintain confidentiality and accuracy of financial and customer data.

QUALIFICATIONS

Excellent written and verbal communication skills, bilingual in Spanish & English required. Ability to manage deadlines for semi monthly billing cycles. Strong attention to detail and accuracy. Highly computer literate with proficiency with Quickbooks, MS Office, and related business and communication tools. Advanced Excel or reporting experience preferred. Excellent time management skills and the ability to organize, prioritize, and reorder workload in a dynamic environment. Ability to work in a fast-paced, multi-tasking environment. Ability to work independently and collaborate with cross functional teams. Experience billing high volume accounts or multiple service types strongly preferred.

WORKING RELATIONSHIPS

Must be able to work as to team with other employees. Must be punctual and reliable & follow directions as by Management.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to take oral instructions. Ability to read and have basic math skills. Ability to read and adhere to the safety rules of the company. Ability to communicate with all levels within the organization.

Pay Range:

$20-25 hourly, based on skills, experience, and job-related factors. M-F