Billing Clerk

Company Overview Fallston Supply, Inc. specializes in casework and millwork, providing high-quality custom woodworking solutions for a variety of projects. We are dedicated to delivering exceptional craftsmanship and outstanding customer service in a dynamic and collaborative environment. We are seeking an energetic and detail-oriented Billing Clerk to join our team.

Position Overview:

The Billing Clerk performs all billing and Accounts Receivable tasks and duties. They use SAGE accounting software to set up jobs, enter sales orders, change orders, invoices, and payments. They coordinate with the Project Managers regarding billing for jobs and they ensure that all requisitions sent by Fallston Supply are paid in a timely manner. Finally, they track the use of funds related to the job, and execute other tasks as requested. Principal Duties and Responsibilities (Essential Functions) :

JOB ENTRIES IN SAGE/ACCOUNTS RECEIVABLE

• Set up new jobs in Sage and create the sales order. Add the job to the Billing Log, Job Information List, and Certified Payroll spreadsheets in Excel. Add the job to the appropriate sales tax list if it's an out-of-state job.
• Enter change orders that come in throughout the job in Sage and update the Billing Log and Job Information List.
• Maintain the green job folders containing contract documents, change orders, invoices, waivers, etc.
• Distribute the Billing Log to the Project Managers at the beginning of the month to mark for billing.
• Prepare the AIA invoices using the billing method required by the general contractor. For example, an AIA excel file, Procore, Textura, GC Pay or another online billing program.
• Complete any other required documents to be included, such as; waivers, sworn statements, MBE forms, etc. Assign an invoice number from the Invoice Log and submit the invoice to the GC by due date.
• Enter all invoices in Sage before the end of the month.
• Revise any invoices as requested and update for revisions in Sage and on the billing and invoice logs.
• Process lien waivers sent by general contractors for payments they are prepared to send.
• Close out jobs when they are paid in full and give them to the administrative assistant to audit.
• Post payments for the job invoices in Sage and select outstanding vendor invoices to be paid on the next check run. Record vendor payments on the Lien Releases spreadsheet if applicable and prepare lower tier waivers.
• Accounts receivable collections

Supervision Received:

The Accounting Manager supervises this position.

Supervision Exercised:

This position is not a supervisory role; however, they must provide guidance and direction as needed to the Administrative Assistant and Payroll Clerk.

Qualifications & Skills:

REQUIRED

• Previous experience in billing and related services
• Proficient with Microsoft Excel and some experience with other Microsoft Office applications

PREFERRED

• Experience in AIA commercial construction billing
• Experience with Sage accounting software

Pay:

$22.00 - $28.82 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Application Question(s): Do you have experience with AIA commercial construction billing?

Work Location:

In person