Bookkeeper

Company Overview Polytech Defense Spares , a member company of The PDI Group, is an integrator, distributor and manufacturer producer of fasteners, small gun parts, gears, light assemblies and other hard-to-find component spare parts in support of the US Department of Defense (DoD) and international militaries. We are looking for a Bookkeeper join our fast-paced sales team. Key Responsibilities Accounts Receivable & Collections Generate customer invoices and packing lists within Sage accounting software. Execute WAWF (Wide Area Workflow) invoicing while ensuring compliance with all government billing requirements and accurate Sage entry. Monitor AR aging reports and conduct collection calls to ensure timely customer payments. Utilize PIEE (Procurement Integrated Enterprise Environment) to track, manage, and resolve overdue government payments. Process electronic bank deposits using remote scanner technology. Record government and commercial cash receipts in Sage. Manage credit card sales transactions and maintain secure payment records. Accounts Payable Match incoming vendor invoices to receiving documentation and verify pricing and quantities for accuracy prior to approval. Accurately enter vendor invoices into Sage accounting software. Process vendor payments through checks and ACH transactions on scheduled payment cycles. Prepare and upload Positive Pay files and monitor daily banking activity to detect and prevent fraudulent transactions. Maintain W-9 documentation and complete NJ tax certificates for customers as required. General Bookkeeping & Financial Reporting Perform daily and monthly bank reconciliations to maintain ledger accuracy. Enter new customer orders and jobs into Sage for project cost tracking. Prepare and distribute weekly AR/AP aging reports and daily cash receipt reports. Prepare journal entries and assist with monthly sales reporting and spreadsheet verification. Payroll Administration Manage employee time clock software and generate accurate payroll timesheets. Process payroll through ADP Run and ensure payroll entries are accurately reflected in Sage through journal entries and internal Excel tracking spreadsheets. Administer employee deductions, garnishments, and benefit contributions. Maintain employee records including PTO, vacation, and benefits administration. Coordinate employee onboarding, termination processing, and benefits enrollment activities. ERP Implementation & System Transition Serve as a key contributor on the ERP implementation team during the transition from Sage/Access to a new ERP platform. Assist with data cleanup, migration, validation, and reconciliation between legacy and new systems. Support the development and documentation of accounting department standard operating procedures (SOPs). Qualifications & Skills Minimum 5 years of full-cycle bookkeeping experience. Direct experience with WAWF and PIEE systems strongly preferred. Strong proficiency with accounting software, payroll systems, and Microsoft Excel. Experience participating in ERP software implementation or migration projects is highly desirable. Professional communication skills with the ability to handle collections calls effectively. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Collaborative team player with a proactive approach to problem solving. Must be a U.S. Citizen. Preferred Attributes Experience working with government contracts or defense-related invoicing environments. Knowledge of banking security practices including Positive Pay. Ability to work independently while maintaining high levels of accuracy and confidentiality.

Pay:

$30.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person