Bookkeeper

Description We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a property management portfolio in Jersey City, New Jersey. This role is ideal for someone who can keep records accurate, organized, and current while handling both payables and receivables with consistency. The Bookkeeper will work across tenant accounts, vendor records, bank activity, and payroll-related expense tracking to help maintain reliable financial reporting and administrative control.

Responsibilities:

• Enter invoices, operating expenses, and other financial transactions into the property management platform using the appropriate coding structure.
• Reconcile bank accounts, complete period-end close tasks, and produce supporting reports to confirm account accuracy.
• Prepare weekly check runs for review and signature, ensuring payments are processed on time and properly documented.
• Record bank deposits and maintain accurate cash activity records for managed properties.
• Monitor vendor compliance files, including certificates of insurance, and keep documentation current and accessible.
• Track property-level expenses and assist with payroll-related accounting for assets under management.
• Maintain organized accounting records in both digital and physical formats to support audit readiness and internal review.
• Review move-in and move-out documentation, process security deposit activity, and complete tenant account reconciliations in the system.
• Verify tenant ledgers, escrow balances, deposits, recurring charges, and late fee postings, and prepare delinquency reporting for property management.
• Update vendor profiles, W-9 details, account settings, and transaction codes to keep system information accurate. Requirements
• Proven experience in bookkeeping, preferably within property management, real estate, or a multi-entity environment.
• Working knowledge of accounts payable, accounts receivable, and general ledger support activities.
• Hands-on experience with bank reconciliations, deposit recording, and routine financial documentation.
• Familiarity with accounting software such as QuickBooks; experience with property management systems is an advantage.
• Strong attention to detail with the ability to maintain accurate records across tenant, vendor, and banking transactions.
• Ability to manage confidential financial information with professionalism and discretion.
• Effective organizational skills and the ability to handle recurring deadlines in a fast-paced office setting.

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