Bookkeeper / Administrative Assistant

Bookkeeper / Administrative Assistant Allred & Co., REALTORS Trinity, NC Job Details Full-time From $20 an hour 18 hours ago Benefits Paid time off Qualifications Accounting systems Microsoft Excel Attention to detail QuickBooks Organizational skills Clerical experience Time management Full Job Description Bookkeeper /

Administrative Assistant Key Responsibilities:

• Accounts Receivable:

  o Apply payments delivered in person and/or by mail to owner ledgers o Run and apply monthly Bank Draft payments to owner ledgers. o Print reports and file.

• Accounts Payable:

  o Reconcile vendor invoices/statements and track price variances. o Resolve invoicing discrepancies/errors, and process payments in a timely manner while keeping a positive cash flow in mind. o Enter all payments in QuickBooks. o Scan and file invoices/payment stubs.

• Delinquencies:

  o Run monthly delinquency reports and follow up on outstanding receivables with owners/Property Manager. o Communicate with owners (and Board when needed) regarding all payment issues. o Generate owner statements and prepare collection information when needed.

•

Financial:

o Reconcile monthly financial accounts, prepare reports, and supply documentation to the Board of Directors. o Prepare annual budgets for review and presentation at the annual meetings. o Prepare year end 1099 information and income tax reporting for the accountant. o Attend Annual Meetings, Board Meetings, and Specials Meetings to lend administrative support to the Property Manager.•

Administrative:

o Answer phone calls, prepare messages, and offer support furnishing needed information. o Maintain accurate records, both digital and physical. o Source and order forms (checks, deposit slips, etc.) and supplies (toner, poop bags, etc.). o Archive documents to keep files current. o Lend administrative support to Owner and staff Managers by completing assigned tasks as requested.

o Prepare mailings:

Label envelopes, run copies, stuff, stamp, and send multiple HOA mailings for each HOA.

Skills & Competencies:

• Proficient in QuickBooks software a must.
• Competency with Microsoft Office, especially Excel and Word.
• Strong understanding of basic accounting principles (GAAP helpful).
• High attention to detail and accuracy.
• Strong organizational skills and time-management abilities.
• Excellent communication and problem-solving skills.
• Must be able to work well under pressure to meet deadlines.
• Must be able to thrive in a hectic, fast-paced environment without losing focus or composure.
• A team player with a positive attitude and a willingness to help where needed is essential.

Job Type:

Full-time Pay:

From $20.00 per hour Expected hours: 40 per week

Benefits:

Paid time off

Work Location:

In person