Business Office Specialist Accounts Payable

Deadline:

May 22, 2026

District/Organization:

East China School District Position/Type:

Other, full time

Salary:

$40,000 - $45,000 Position Details The East China School District is seeking a detail-oriented and organized Business Office Specialist - Accounts Payable to join our Business Office team. This position is responsible for processing accounts payable transactions, maintaining accurate financial records, and supporting daily business office operations while ensuring compliance with district policies, procedures, and applicable regulations.

QUALIFICATIONS

Associate's degree in Accounting and minimum of two years of accounting experience preferred Two years of accounts payable experience Prior experience working in a school business office is highly desired Skilled with spreadsheet and database software; proficient in Google, OneDrive, and Microsoft Office Suite Ability to maintain accurate records and prepare reports from such records Strong verbal, written and interpersonal skills and ability to get along well with others Must exhibit a pleasant personality and positive attitude toward working with staff, students, and community members; maintain high moral character, confidentiality, and possess a good attendance record Ability to multi-task and use self-initiative to plan and complete short and long-term projects in a timely manner

ESSENTIAL RESPONSIBILITIES

The following duties are representative and not intended to be all-inclusive. Accurately enter, code, and maintain accounts payable transactions within the District's financial system in a timely manner Review, verify, and process vendor invoices for accuracy, appropriate approvals, and compliance with District policies and applicable regulations Match invoices to purchase orders and receiving documentation, resolving discrepancies as needed Prepare and process payments, including checks and electronic disbursements, ensuring proper authorization and allocation across District funds Maintain organized and auditable records of invoices, purchase orders, payments, and supporting documentation in accordance with record retention requirements Respond to vendor inquiries regarding invoice status, discrepancies, and payment timelines in a professional and timely manner Maintain accurate vendor records, including collection and verification of required documentation such as W-9 forms Assist in month-end and year-end closing processes, including reconciliation of accounts payable records Support the annual financial audit by compiling requested documentation and responding to auditor inquiries Ensure adherence to internal controls and segregation of duties to safeguard District financial assets Perform other duties as assigned to support business office functions and overall District operations

E-mail:

ddemick@ecsd.us