Association Executive

The Association Executive (AE) serves as the primary information processor for the West Central Association of

REATLORS

® and sees that information flows to the board of directors as necessary. The AE must present a responsible, professional manner always and promote the goals and programs of the association with the REALTOR® community and in public. The AE must be able to courteously interact with and assist in person, by telephone, and by email the public as well as members, Directors, and Officers of the Board.

Job Type:

Full-time Pay:

$60,000.00 per year based on experience

Benefits:

Paid time off Professional development

Requirements:

Travel approximately 12 times a year, half in state

Qualifications:

Executive administrative support Calendar management Computer literacy Organizational skills Event planning QuickBooks proficiency Project coordination Office management skills Customer service skills

Position Summary:

The Association Executive (AE) serves as the primary information processor for the West Central Association of

REATLORS

® and sees that information flows to the board of directors as necessary. The AE must present a responsible, professional manner always and promote the goals and programs of the association with the REALTOR® community and in public. The AE must have the ability to courteously interact with and assist in person, by telephone, and by email the public as well as members, Directors, and Officers of the Board. Governance of Association Structures and Organizational Operations Serves as ex-officio, nonvoting member of the Board of Directors and ensures that the Board of Directors is fully informed of the condition and operation of the Association and all-important factors influencing them. Executes policies and procedures to implement organizational vision as directed by the Board. Develops and implements programs and events that are in line with the strategic vision of the organization. In keeping with Bylaws, Rules and Regulations, Office Policy Manual and Financial Policies, the Association Executive is responsible for general office procedures. The AE is responsible for the correct records and minutes of all meetings and activities of the Association and the Board of Directors. All meetings of the Executive Committee, Board of Directors and Committees are under the direction of the AE. All necessary correspondence with the National and State Associations is the responsibility of the AE. Establishes a sound organizational structure for the association office. Provides the general administration of the entire association operation. Represents the association in local government matters affecting the real estate industry. Directs and coordinates approved programs, projects, and major activities. Recruits, hires, trains all association personnel including responsibility for promotions, and terminations, within the scope of the approved budget and board of directors' approval. Defines staff duties, establishes performance standards, conducts performance reviews, and maintains competitive salary structure within the scope of the approved budget and board of directors' approval. Provides the necessary liaison and staff support to committee chairs to enable committees to properly perform their functions, ensures that committee decisions and recommendations are submitted to the board of directors for approval. Is an ex-officio non-voting member of all committees, attends all committee meetings, and assists committees. Maintains official minutes of the board of directors and other official association meetings. Supervises MLS activities, such as data input and lockbox and key inventory, and works to update the system as changes become feasible. Abides by the responsibilities as set forth in the Association Policy Manual, the Bylaws, and the MLS Rules and Regulations. Financial Resources Works with the Finance Committee to develop annual comprehensive budgets based on strategic outcomes and to provide overall financial viability and presents to the Board of Directors for approval. AE is responsible for preparing the Annual Budget to provide to the Budget Committee and Board of Directors for approval. Some financial responsibilities are under the direction of AE. This includes accounts payable and accounts receivable, coordinating Annual Financial Review, Financial Statements. Annual dues submission and new membership fees are submitted to the State and National Associations. Ensures strong financial position and revenue sources to operate the organizations at optimum and future levels with suitable funding available to act quickly on opportunities, threats, and new initiatives. Works with the CPA and independent auditors to assure proper and timely preparation of financial reports and tax filings. Ensures that all funds, physical assets, and other organizational property are appropriately safeguarded and administered; operates within the approved budget. Collects dues and subscription fees and suspends delinquent accounts. Is active in the development of activities to generate non-dues revenue in conjunction with Committees. Member & Customer Services Ensures that policies, programs, and activities are properly communicated to the members through mailings, newsletters, online communication, meetings, and events. Works with the Board of Directors, staff, and the media to promote the WCAR. Plans, coordinates, and conducts public relations programs to enhance public acceptance of the industry. Plans and executes all communications to membership, including newsletters, general mailings, news releases, and so forth. Internal and External Relations & Relationships Maintains effective relationships with other organizations, both public and private, and ensures that association and membership positions are enhanced in accordance with the policies and objectives of the organization. Maintains an active interest in community organizations and promotes REALTOR® members. Works with leadership to recruit, develop and nurture volunteer leaders according to a comprehensive leadership development plan; maintains an organizational culture that builds strong partnerships between staff and volunteers. Acts as a direct liaison with the State and the National Association. Executes all decisions of the board of directors except when directors specifically make other assignments. Develops specific administrative policies, procedures, and programs to implement the general policies of the boards of directors. Plans, directs, and coordinates all approved staff programs, projects, and major activities. Recruits, hires, trains all association personnel including responsibility for promotions, and terminations, within the scope of the approved budget and board of directors' approval. Defines staff duties, establishes performance standards, conducts performance reviews, and maintains competitive salary structure within the scope of the approved budget and board of directors' approval. Provides the necessary liaison and staff support to committee chairs to enable committees to properly perform their functions, ensures that committee decisions and recommendations are submitted to the board of directors for approval. Executes contracts and commitments as authorized by the boards of directors or within established policies. Plans, coordinates, and conducts public relations programs to enhance public acceptance of the industry. Conducts research necessary to the association and informs the membership of trends and events in the real estate industry, which may affect the association or a member's business. Maintains official minutes of the boards of directors and other official association meetings. Provides security for all files, legal and historical documents, and membership and mailing lists. Responsible for coordinating Committee meetings, their activities, and offerings throughout the year. Responsible for preparation of all marketing and advertising of the Association. Annual preparation and submission of NAR Core Standards. Facility maintenance and cleaning, along with equipment operation, is under the direction of AE. Attends the annual AE conference, with expenses paid by the association, and reports on the conference to the board of directors; and attends other related National and State Association meetings and conferences with expense paid by the association according to the travel schedule. Carries out other general responsibilities as officers and board of directors may specify, Reports directly to the President and performs all other duties as required, within the guidelines of this job description. Responsibilities may be added or removed at the discretion of the board of directors.

To Apply:

Email Updated Resume to Trent.

Wise@jfs.ohio.gov with "Association Executive" in the subject line.

Pay:

From $60,000.00 per year

Work Location:

In person