Management Analyst

JOB •

DISCLAIMER

The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment programs and facilities. Women, minorities, and disabled individuals are encouraged to apply. The finalist must pass a pre-employment physical and drug screen.

• This recruitment is for two Management Analyst positions. One position will be assigned to the City Manager's Office and one position will be assigned to the Water Utility and Maintenance Department.

•

DEFINITION

Under general direction, to assist management in performing a wide variety of staff functions, including the analyses of various operations and procedures, preparation of council and commission agenda reports and budgets and to present findings either orally or in writing. If assigned to the Police Department, the position also researches, develops, and operationalizes crime prevention, community education, and community outreach programs.

DISTINGUISHING CHARACTERISTICS

Management AnalystThe Management Analyst is a professional level classification in which incumbents are expected to perform the full scope of professional staff assistance duties with minimum supervision. Successful performance requires a thorough knowledge of governmental operational procedures and the ability to exercise sound independent judgment. This classification is distinguished from the next higher classification of Senior Management Analyst in that the latter works independently, leads internal committees and task forces and may serve as an acting Division Head in his/her absence.

EXAMPLE OF DUTIES SUPERVISION RECEIVED/EXERCISED

Receives general direction from a Department Director, Division Head, or Assistant Chief. May exercise functional and technical supervision over assigned staff.

ESSENTIAL FUNCTIONS

(include but are not limited to the following)

• Researches and analyzes data for complex projects that may cross departments and/or service agencies.
• Conducts special surveys, gathering data from other communities and agencies on salaries, contracts, working conditions, fees schedules or general operations.
• Establishes and maintains complete files and records related to assigned functions; and researches and retrieves data from a variety of sources.
• Assists in the preparation and monitoring of the capital improvement project budget, enterprise fund budget, and department or division budget as assigned.
• Analyzes revenue and expenditure trends in capital impact, community facility district, landscape and lighting district and grant funds ensuring accuracy of fund accounts;
• Audits line item expenditures accounts and vendor numbers; reconciles records to established balances; identifies and resolves discrepancies; allocates costs to appropriate ledger accounts; makes journal entries.
• Researches, prepares and presents reports to the City Council, Commissions and the community, including power point presentations.
• Represents the City of Indio at regional meetings and in professional organizations.
• Monitors state and federal legislation and academic research that impacts or has implications to Indio operations and the community and advises accordingly.
• Researches and writes policies memorializing municipal operations; may write job descriptions, request for proposals, operational procedures, and other routine documents.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

-May be responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to State, Federal, and private agencies.

OTHER DUTIES

(include but are not limited to the following)

• Participates in the operation of management systems; identifies, develops, and implements new applications as needed.
• If assigned to the Police Department, develops and prepares a variety of brochures, news releases, press releases, newsletters and handouts related to public safety outreach and facilitates updates to the Police Department website.
• If assigned to the Police Department, oversees and implements a variety of community programs to educate citizens and business owners about crime reporting, crime prevention, community building, and good citizenship.
• May review timesheets for accuracy.
• Performs other related duties as required.

SUPPLEMENTAL INFORMATION KNOWLEDGE/SKILLS/ABILITIES

(The following are a representative sample of the KSA's necessary to perform essential duties of the position.)

Knowledge of:

Principles and practices of municipal government operations; principles and practices of automated financial systems; fund accounting; account analyses; auditing; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Police Department Management Analysts must also be current with respect to national best practices and academically validated crime prevention and community outreach programs.

Skill to: Operate standard office equipment including a computer and variety of word processing and software applications, including financial and accounting programs.

Public speaking and presentation skills are integral to success if assigned to the Police Department.

Ability to: Examine and verify financial documents, reports and transactions; prepare a variety of financial statements, reports, and analyses; analyze, post, balance, and reconcile financial data, ledgers, and accounts; prepare and/or review routine agenda reports and other correspondence; direct and review the work of assigned support staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships. Management Analyst 3.8 3.8 out of 5 stars Indio, CA 92201 $38.81 - $57.34 an hour - Full-time City of Indio 6 reviews $38.81 - $57.34 an hour - Full-time JOB •

DISCLAIMER

The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment programs and facilities. Women, minorities, and disabled individuals are encouraged to apply. The finalist must pass a pre-employment physical and drug screen.

• This recruitment is for two Management Analyst positions. One position will be assigned to the City Manager's Office and one position will be assigned to the Water Utility and Maintenance Department.

•

DEFINITION

Under general direction, to assist management in performing a wide variety of staff functions, including the analyses of various operations and procedures, preparation of council and commission agenda reports and budgets and to present findings either orally or in writing. If assigned to the Police Department, the position also researches, develops, and operationalizes crime prevention, community education, and community outreach programs.

DISTINGUISHING CHARACTERISTICS

Management AnalystThe Management Analyst is a professional level classification in which incumbents are expected to perform the full scope of professional staff assistance duties with minimum supervision. Successful performance requires a thorough knowledge of governmental operational procedures and the ability to exercise sound independent judgment. This classification is distinguished from the next higher classification of Senior Management Analyst in that the latter works independently, leads internal committees and task forces and may serve as an acting Division Head in his/her absence.

EXAMPLE OF DUTIES SUPERVISION RECEIVED/EXERCISED

Receives general direction from a Department Director, Division Head, or Assistant Chief. May exercise functional and technical supervision over assigned staff.

ESSENTIAL FUNCTIONS

(include but are not limited to the following)

• Researches and analyzes data for complex projects that may cross departments and/or service agencies.
• Conducts special surveys, gathering data from other communities and agencies on salaries, contracts, working conditions, fees schedules or general operations.
• Establishes and maintains complete files and records related to assigned functions; and researches and retrieves data from a variety of sources.
• Assists in the preparation and monitoring of the capital improvement project budget, enterprise fund budget, and department or division budget as assigned.
• Analyzes revenue and expenditure trends in capital impact, community facility district, landscape and lighting district and grant funds ensuring accuracy of fund accounts;
• Audits line item expenditures accounts and vendor numbers; reconciles records to established balances; identifies and resolves discrepancies; allocates costs to appropriate ledger accounts; makes journal entries.
• Researches, prepares and presents reports to the City Council, Commissions and the community, including power point presentations.
• Represents the City of Indio at regional meetings and in professional organizations.
• Monitors state and federal legislation and academic research that impacts or has implications to Indio operations and the community and advises accordingly.
• Researches and writes policies memorializing municipal operations; may write job descriptions, request for proposals, operational procedures, and other routine documents.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

-May be responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to State, Federal, and private agencies.

OTHER DUTIES

(include but are not limited to the following)

• Participates in the operation of management systems; identifies, develops, and implements new applications as needed.
• If assigned to the Police Department, develops and prepares a variety of brochures, news releases, press releases, newsletters and handouts related to public safety outreach and facilitates updates to the Police Department website.
• If assigned to the Police Department, oversees and implements a variety of community programs to educate citizens and business owners about crime reporting, crime prevention, community building, and good citizenship.
• May review timesheets for accuracy.
• Performs other related duties as required.

SUPPLEMENTAL INFORMATION KNOWLEDGE/SKILLS/ABILITIES

(The following are a representative sample of the KSA's necessary to perform essential duties of the position.)

Knowledge of:

Principles and practices of municipal government operations; principles and practices of automated financial systems; fund accounting; account analyses; auditing; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Police Department Management Analysts must also be current with respect to national best practices and academically validated crime prevention and community outreach programs.

Skill to: Operate standard office equipment including a computer and variety of word processing and software applications, including financial and accounting programs.

Public speaking and presentation skills are integral to success if assigned to the Police Department.

Ability to: Examine and verify financial documents, reports and transactions; prepare a variety of financial statements, reports, and analyses; analyze, post, balance, and reconcile financial data, ledgers, and accounts; prepare and/or review routine agenda reports and other correspondence; direct and review the work of assigned support staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.