Associate Director of Strategic Giving

Associate Director of Strategic Giving Case Western Reserve University, United States about 7 hours ago

Location:

Campus, ILLINOIS

Job Type:

FullTime Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $52,705 and $66,672, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

POSITION OBJECTIVE

The associate director of strategic giving is a key position within the strategic giving department with the primary responsibility of providing programmatic leadership and operational expertise for donor gifts and management and leading the prospect mining, educational outreach and university-wide development officer training components for the department. The incumbent will work directly with donors, financial advisors, and other planned giving professionals thereby directly contributing to the return on investment and fundraising success of the Office of Strategic Giving. The associate director must have detailed knowledge of the department's goals, vision, and priorities and will oversee strategic giving activities of a complex and highly sensitive and/or confidential nature. This position will function as a liaison with inter

• and intra-departmental and institutional units, involving a variety of interactions with a diverse group of individuals at the university.

This position also involves independent collaboration with development staff at the schools/college and central development by initiating planned giving/educational outreach for the office of strategic giving, conducting prospect research, and independently preparing strategic giving materials. The incumbent will design, execute, and complete the administration on all life income and strategic gift vehicles with a total portfolio value that exceeds $35 million dollars and independently design strategic giving projects and internal educational training and events.

ESSENTIAL FUNCTIONS

Direct and manage the strategic giving prospect identification process and have responsibility for training development officers in the use of strategic giving vehicles relative to the identified prospects. Systemize and enhance the effectiveness of prospect identification and the closing of strategic giving gifts, including prospect research, identification of individuals likely to have an interest in strategic giving, initial interaction with promising prospects, and other preparations as required. Research, identify and recommend strategic giving engagement opportunities by generating, proof-reading, and analyzing Advance reports, prospect lists, and bi-weekly alumni deceased reports. Serve as administrative expert for internal and external constituencies on all matters pertaining to the Office of Strategic Giving. Consult and represent strategic giving, as designated, in communicating with internal and external constituents. Independently research, prioritize, and follow up on multiple incoming issues and concerns addressed, including those of a sensitive and/or confidential nature, and determine appropriate course of action, referral, and/or response. Access highly confidential records of donors, alumni, friends of the university, utilizing Advance database for research, reporting, and entering contact reports. (20%) Manage the creation and implementation of strategic giving marketing programs and materials and assign management to the executive aid. Plan, oversee, and manage the execution and distribution of strategic giving correspondence to university-wide development staff, targeted audiences, and external constituents. Develop timelines and strategies for distribution, in partnership with the assistant vice president, to complement other strategic giving engagement activities. Independently research, identify, and recommend strategic giving donors to be stewarded through donor recognition engagement activities. Create and prepare charitable gift annuity, charitable remainder trust, life insurance, and bequest expectancy proposals, manage the Letter of Intent intake

• averaging between $5M
• 10M annually
• and template program and independently run gift annuity illustrations/materials
• approximately two dozen times per year
• from chief development officers and school development officers across the university, and more occasional requests directly from prior donors or prospects.

This position, by virtue of its familiarity with strategic and planned gifts will act as the point of contact to leadership, the Office of Strategic Giving, and University Marketing and Communications (20%) Initiate, manage, and serve as point of contact for a portfolio of customized university-owned life insurance policies currently valued at over $30M for the Office of Strategic Giving. Establish, register, and manage life insurance records for all newly secured life insurance policies with internal and external partners. Provide accurate life insurance policy database management to ensure no disruptions in the life insurance payment financial cycle. Oversee, process, and communicate administration activities and life insurance payment completion with the donor and insurance companies. Direct and execute monthly meetings with external insurance consultants to ensure proper management and review of all university life insurance policies. Initiate review of all life insurance policies to determine and make recommendations for replacement policies, to sell them, etc. (15%) In collaboration with the assistant vice president, the senior philanthropic advisor, and/or the Office of Finance (and in consultation with the Office of General Counsel, when appropriate), monitor the administration of estates, trusts, terminating charitable gift annuities, and other arrangements under which decedents have made gifts to the university, in order to ensure that the university's interests are protected, the decedents¿ wishes carried out, and funds are put to work for the benefit of CWRU and its students as soon as reasonably practicable. Prepare and coordinate required paperwork for the closeout of estates, trusts, life insurance, and retirement accounts. Serve as the point of contact and key partner in the completion and final administration (i.e. termination) of all lifetime and estate giving vehicles and associated administration efforts necessary to ensure that these gifts have a direct impact on the University as intended by the donor(s). (15%) Initiate and manage all of the university's life income gift portfolios with a total value that exceeds $35 million dollars for the Office of Strategic Giving. Establish, manage, and monitor the administration of new life income gifts by partnering with the university's external financial advisors, including gift administrators and investment managers, to ensure proper tax reporting, termination, and allocation of funds are aligned with the terms of the agreements. Identify and make recommendations for process improvements. Analyze and ensure timely compliance for those states with CGA reserve requirements, a process which currently includes New York and Florida, Serve as a point of contact for donors and income beneficiaries, their attorneys, accountants, and tax return preparers. (10%) Lead the execution for all estate planning initiatives, including the Luminary Society. Independently manage and assign duties to the executive aide relative to donor engagement opportunities and documents for the Internal Revenue Service that have a direct impact on increasing strategic giving donor acquisition and retention. Monitor and evaluate all donor gift packages, working with development's central services, Office of General Counsel, and Office of Finance as well as financial institutions as needed. Develop recommendations to improve donor gift packages that feed into longer-term strategic plans. Provide leadership to the infrastructure of strategic giving engagement activities, including educational outreach, for central and school/college university offices to meet goals and objectives of the university-wide strategic giving program. (15%)

NONESSENTIAL FUNCITONS

Identify and implement new or enhanced systems and procedures to increase the strategic giving¿s department¿s efficiency, improve turnaround time, and reduce the time devoted to administrative or record

• keeping functions as opposed to soliciting and closing strategic giving gifts.

(3%) Attend university training sessions to keep up to date with policies and procedures. Encourage staff to attend as well. Identify training and educational resources within the university and elsewhere for all departmental staff. Knowledgeable about the university mission, strategic plan, and funding priorities. (2%) Perform other duties as assigned. (