Purchase Order/Item Creation Specialist

Purchase Order/Item Creation Specialist at

NANJINGUSA, INC.

Purchase Order/Item Creation Specialist at

NANJINGUSA, INC.

in Centerton, Arkansas Posted in 6 days ago.

Type:

full-time

Job Description:

Company Description

NANJINGUSA, INC.

is a transformative and innovative apparel denim business, delivering dynamic fashion solutions to retailers in North America, South America, and Europe. With a focus on design, manufacturing, and supply, the company caters to Branded Apparel, Licensed Apparel, and Private Label Apparel divisions. Boasting an award-winning portfolio, NANJINGUSA, INC. has built a reputation for excellence by ensuring high-quality, cost-effective, and efficient supply chain processes. Their steadfast commitment to quality, innovation, and customer service upholds their position as a trusted partner to leading fashion houses and specialty retailers. We are seeking a detail-oriented PO / Item Creation Specialist to join our Operations team. This is an entry-level role ideal for a candidate who is highly organized, comfortable working across multiple systems, and eager to build a career in retail operations and supply chain. The Specialist will support two core functions: the accurate and timely issuance of purchase orders to our overseas production partners, and the setup and maintenance of items across internal and customer-facing systems. This role reports to the Operations / Item Creation Lead and works closely with Planning, Replenishment, and Warehouse teams, as well as external factory partners. Key Responsibilities Production Purchase Order Management Issue purchase orders to overseas production partners (factories) in NetSuite based on demand signals from the Planning and Replenishment teams Track production purchase order status from issuance through factory acknowledgment, production, and shipment Maintain accurate purchase order records, including quantities, costs, ship dates, and routing details Coordinate with overseas factory partners to confirm production timelines and resolve discrepancies Support the Operations team in monitoring on-time delivery performance and identifying potential delays early Assist with order maintenance activities, including updates, cancellations, and revisions as program needs evolve Item Creation and Maintenance Set up new items in NetSuite and customer systems with accurate specifications, dimensions, and routing data Maintain item records throughout the program lifecycle, including updates and end-of-life changes Partner with internal teams to ensure item data integrity across systems Support continuous improvement of item creation workflows as the function evolves within the Operations team General Partner with the Warehouse team to ensure inbound shipments are properly documented and routed Contribute to ongoing process improvement efforts and help formalize standard operating procedures Provide backup support for related operational functions as cross-training opportunities arise Qualifications Required 0-2 years of professional experience Bachelor's degree or equivalent practical experience Strong proficiency in Microsoft Excel Excellent attention to detail and organizational skills Clear written and verbal communication Ability to manage multiple priorities and meet deadlines in a fast-paced environment Comfort learning new software systems Preferred Experience with NetSuite or another ERP system Exposure to retail, supply chain, apparel, or wholesale operations Familiarity with Walmart supplier systems (Retail Link, NOVA) is a plus but not required Internship or coursework in supply chain, logistics, business operations, or a related field