Purchasing Specialist

SOI Aviation is a global aviation services company specializing in the sourcing, distribution, and support of aircraft parts and components. We provide reliable, cost-effective solutions in a fast-paced, high-demand environment. Our team is committed to operational excellence, strong supplier relationships, and delivering results for our customers. we specialize in the "obsolete". Position Summary SOI Aviation is seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and order fulfillment operations. This role plays a critical part in ensuring accurate purchasing, supplier coordination, and timely delivery of aviation components. This is a hands-on, fast-paced position ideal for someone who enjoys problem-solving, research, and working cross-functionally. We are willing to train the right candidate with a strong work ethic and attention to detail. Key Responsibilities Order Processing & System Management Open and manage sales orders in Pentagon upon receipt of customer orders Review and validate quotes against purchase orders (pricing, part numbers, quantities, delivery timelines) Generate and process purchase orders for items including NHA, tools, repairs, assemblies, and testing Ensure accurate data entry and classification of order types within internal systems Supplier Coordination & Procurement Support Communicate with suppliers to confirm availability, pricing, and delivery timelines Negotiate pricing and payment terms (e.g., Net 30, deposits, prepayment) Build and maintain relationships with trusted suppliers Continuously follow up on orders and expedite deliveries as needed Research & Sourcing Conduct sourcing research using platforms such as ILS, PartsBase, OEM contacts, and technical documentation Analyze part history, technical specifications, and alternative sourcing options Identify solutions for hard-to-find or delayed parts, including repair or replacement options Order Tracking & Issue Resolution Monitor order status and proactively communicate delays or issues to internal teams and customers Request delivery extensions when necessary Troubleshoot discrepancies including incorrect parts, missing documentation, or damaged goods Process returns, replacements (RMA), or refunds with suppliers Cross-Functional Coordination Work closely with warehouse to ensure accurate receipt and condition of parts Coordinate shipping details and customer freight requirements Support export documentation and licensing processes when required What Makes This Role Unique Purchasing owns the process end-to-end —from order intake through final resolution of discrepancies, even after delivery This role requires persistence, problem-solving, and continuous follow-through not just transactional purchasing Every order can present a new challenge (and yes… sometimes detective work is required) Qualifications 2+ years of purchasing, procurement, supply chain, or administrative experience preferred Experience in aviation, manufacturing, or technical environments is a plus (not required) Strong attention to detail and ability to manage multiple priorities Excellent communication and follow-up skills Comfortable working with systems (ERP/CRM experience preferred; Pentagon is a plus) Strong research and problem-solving mindset We're Willing to Train Don't check every box? That's okay. We're looking for someone who is: Curious and resourceful Organized and reliable Willing to learn and grow in a fast-paced environment Work Environment 100% onsite in Calabasas, CA Monday - Friday, standard business hours Collaborative, team-oriented environment with high accountability

Pay:

$24.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Experience:

Procurement:

1 year (Preferred) Ability to

Commute:

Calabasas, CA 91302 (Required)

Work Location:

In person