Purchasing Agent

Description We are looking for a detail-oriented Purchasing Agent to support purchasing activities and selected accounting-related processes for an organization based in California. This contract opportunity with permanent potential is ideal for someone who can coordinate supply and equipment purchases, maintain strong vendor relationships, and ensure transactions follow established policies and regulatory requirements. The role also supports office supply availability, statement reconciliation, and day-to-day administrative purchasing needs across the organization.

Responsibilities:

• Coordinate organization-wide purchases for supplies and equipment by reviewing requests, confirming approvals, and moving requisitions through the purchasing process.
• Prepare and distribute purchase orders to internal stakeholders and vendors as needed, ensuring documentation is complete and accurate.
• Apply current knowledge of procurement rules, internal policies, and applicable public funding guidelines to support compliant purchasing practices.
• Monitor purchasing activities to help maintain proper internal controls throughout each stage of the procurement cycle.
• Review new vendor requests, gather information from staff on business needs, and support vendor setup in alignment with organizational standards, including debarment checks when required.
• Help maintain appropriate stock levels of office, janitorial, and copier supplies for the administrative office and coordinate replenishment as needed.
• Reconcile vendor statements against accounts payable records and submit payment documentation for processing.
• Provide operational support for copier paper distribution, machine restocking, service requests, and contract renewal coordination when needed.
• Build and maintain positive working relationships with employees, suppliers, and service providers while assisting with credit-related documentation and account standing. Requirements
• At least 1 year of experience in purchasing, procurement support, accounting support, or a related administrative function.
• Working knowledge of General Ledger processes and familiarity with purchasing documentation and approval workflows.
• Experience reconciling vendor statements and maintaining accurate financial or inventory-related records.
• Ability to prepare, review, and track purchase orders, requisitions, and supporting documentation with strong attention to detail.
• Familiarity with internal controls and compliance-focused practices within purchasing or finance operations.
• Proficiency in inventory records management and handling routine office supply coordination.
• Experience supporting monthly journal entries or other basic accounting tasks is preferred.
• Strong communication skills and the ability to work effectively with internal staff and external vendors.

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