Purchasing Agent III

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Purchasing Agent III- Boca Raton, FL. The Financial Affairs Procurement team at Florida Atlantic University plays a critical role in maintaining the accuracy, integrity, and transparency of the university's financial records. This position is responsible for developing and executing procurement strategies and contracting activities in support of the University. Works closely with University managers to understand their needs and recommend solutions to emerging issues related to Position Control and Procurement Control guidelines, as well as departmental needs. Join FAU as we continue our Race to Excellence and contribute to the financial stewardship that supports our students, faculty, and institutional mission.

Summary of Responsibilities includes:

Analyzes requisitions, checking for best business practices, compliance with FAU regulations, directives, policies, Florida Statutes, and, when applicable, Federal Uniform guidance. Ensure requisitions include proper descriptions, vendors, account numbers, and justifications. Reviews and edits vendor-provided contracts to ensure they include best business practices and compliance with regulations, directives, policies, and guidance. Reviews sole source requests before Associate or Director approval. Review all requirements, including requisitions, requests for quotes, product research, and supplier contracts, within the assigned spend category group consisting of multiple commodities. Edit, research, and help draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the FAU regulation bid level. Research potential vendors (including small and disadvantaged businesses) for ITB response. Assists in identifying opportunities for annual contracts. Confers with using departments regarding current and future requirements and recommends appropriate acquisition methods. Solicits and evaluates vendor price quotations. Opens and analyzes ITB. Participates in vendor business review meetings. Provides end-to-end procurement lifecycle services, including assisting in the development of competitive solicitations, including Invitation to Negotiate (ITN) and Requests for Proposal (RFP). Participates in all aspects of contract administration, including monitoring contract spending, accounts payable, invoice tracking, and contract expiration. Maintain a high level of customer service to departments regarding current and future requirements, specifications, results of price quotations, and bids through open lines of communication, providing training and periodic department visits. Promptly answers phone and email inquiries from vendors and University personnel concerning the public purchasing process and procurement process. Works on resolving vendor disputes. Contributes to the development of external training, including review of web pages related to areas of commodity/service concentration. Assists in reviewing, routing, and completing supplier contracts, purchase orders, and change orders, utilizing the Workday ERP system. Reviews requisitions, scopes of work, and construction documents, and contract terms to ensure accuracy, completeness, and best value for the University. Reasonable for supporting construction projects, facilities operations, and housing initiatives through efficient, compliant, and value-driven procurement practices. Analyzes and researches the availability of contract vehicles from the state, county, and other allowable publicly solicited contracts. Creates and administers publicly held ITN process utilizing the Jagger contracts platform. Provides value-added customer service to university departments and external partners, including completing job aids and training. Assist University departments in post-award contract management activity, including invoice approvals, contract renewals, and extensions. Manage all contracts and maintain knowledge of all contract provisions. May assist suppliers in completing the University's supplier application and guide additional procurement staff. Assists in contract administration/management functions and supplier disputes. Other job-related duties as assigned by the Director/Assistant Director or designee. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program Flexible work arrangement plans Sick Leave Pool Program Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live.

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications/Skills:

Experience in public higher education procurement, particularly within construction, facilities, or housing environments. Experience with Euna/Bonfire public bid platform and knowledge of construction/facilities management commodities.

Salary:

$55,000 per year.

College or Department:

UPRO:

Procurement Location:

Boca Raton Work Days and Hours:

Monday - Friday 8:00 am. - 5:00 pm. with additional hours during the peak time of the fiscal year.

Application Deadline:

2026-05-25 Special Instructions to

Applicant:

APPLICATION DOCUMENTS REQUIRED

Resume Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711 Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).