Staff Assistant, Procurement & Auxiliary Services

Staff Assistant, Procurement & Auxiliary Services Salary $15.40 - $20.60 Hourly Location Bradenton Job Type Staff /Administration Department Business Services Opening Date 03/26/2026 Closing Date 4/8/2026 11:59 PM Eastern FLSA Non-Exempt Hours Per Week 37.5 Work days M-F Desired start date 4/6/26 Description Benefits Questions SCF offers a comprehensive benefits package to eligible employees, including low-cost State of Florida medical, dental, and vision insurance, tuition scholarships for employees and eligible dependents, paid life insurance, and employer contributions to the Florida Retirement System (FRS). Full-time employees are eligible for paid sick and/or vacation leave in accordance with College policy. Additional benefits and perks include complimentary access to wellness activities, a four-day workweek during June and July for eligible 12-month employees working in the summer, and paid winter break and spring break. Eligible dependents also have access to our on-campus Collegiate School. Benefit availability varies by position and employment status. Visit the SCF Human Resources webpage for benefit details. Job Summary Serves as administrative assistant to an administrative director or other administrative manager or department. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and routine administrative details by performing the following duties.

NOTE:

Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including email and faxes. Organizes and maintains electronic and hard copy files (some of which may be confidential) and files correspondence and other records. Greets scheduled visitors and directs or ushers to appropriate area or person. Arranges and coordinates travel schedules and reservations. Conducts research, and compiles and types statistical reports. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records. Creates and maintains database and/or spreadsheet files. Inputs and updates department information into current College computer system. May oversee and maintain functional area webpages. Maintains administrative inventory, orders and maintains supplies, and processes payments according to College requisition system. Arranges for equipment maintenance and/or facility maintenance. May handle petty cash. Assists with preparation of department budget and maintains budget expenditures and balances. Assigns and coordinates work of student assistants, as necessary. Performs other related tasks to meet department and job-specific requirements. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or general education degree (GED) and four (4) or more years' related experience and/or training. .

Supervisory Experience:

No supervisory experience required.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have advanced knowledge of word processing software; intermediate knowledge of spreadsheet, Internet, email, and database software. Proficiency in use of current College email and database software essential. Certificates and Licenses None required. Responsibility for

People and Property:

This job has no supervisory responsibilities. Responsibility for

Communication:

Internal Contacts:

This position has routine contact with all levels of college faculty, staff, students and administrators.

External Contacts:

This position has routine contact with external contacts such as accrediting agencies, government or other academic institutions, student and or employment applicants, vendors, and the general public, depending on employing unit.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use manual dexterity, reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color and ability to adjust focus. Supplemental Information In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:

Mission and Goals :

Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals.

Service Excellence :

All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFUL

Act in a courteous manner Actively listen to gain full understanding Demonstrate awareness of "everything speaks" Show empathy and caring

RESPONSIVE

Approach people in an inviting and pleasing manner Take ownership of actions and decisions Plan, anticipate, and be forward thinking Answer and return phone calls and emails Use proper communication etiquette Banish the phrase "not my job" Provide assistance to all inquiries and follow through

ACCURATE

Do it right the first time Be knowledgeable of product and how it interfaces with others Ask probing questions Use resources effectively and efficiently

COLLABORATIVE

Participate in teams Develop team skill sets Learn available resources to be responsive to your constituents Develop internal and/or external connections

Grooming and Appearance:

State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.

Safety Awareness:

State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.

Attendance Standards:

State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.

Training:

State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.

Continuous Improvement:

State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Employment is contingent upon successful completion of criminal background screenings and employment reference checks. In accordance with Florida law, applicants and employees are encouraged to review the AHCA Background Screening Education & Awareness webpage, which provides information and resources on background screening requirements. Visit the AHCA website for more information .

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207. Join the SCF Family and unlock amazing benefits! At SCF, we value YOU! Employees working 30+ hours per week are eligible for a range of exciting benefits, including comprehensive health coverage (medical, dental, vision), paid life insurance, and a free Wellbeats wellness membership for fitness and nutrition. Enjoy 4-day work weeks in June and July for 12-month staff, generous paid time off, and career growth opportunities. We help you plan for the future with retirement plans and tuition assistance, while also supporting your personal life with paid leave and professional development. At SCF, your well-being and growth come first! To learn more details, visit our SCF Human Resources webpage . 01 Do you have High school diploma or general education degree (GED) and four (4) or more years' related experience and/or training? Yes No Required Question Employer State College of Florida, Manatee-Sarasota (FL) Address 5840 26th Street West Bradenton, Florida, 34207 Phone 941-752-5375