F&B Controller

F&B Controller Amazonico Restaurant Miami Miami, FL Job Details Full-time $90,000 - $120,000 a year 2 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Operational analysis Spreadsheets Research Analysis skills Attention to detail Analytical thinking Process management Full Job Description The F&B Controller is responsible for overseeing the strategy, execution, and control of the entire purchasing process for a large-scale food and beverage operation. This role ensures that purchasing is accurate, cost-effective, properly controlled, and aligned with operational needs. The position requires a strong controller mindset, excellent attention to detail, and a solid understanding of procurement, invoice review, vendor pricing, inventory, recipe costing, POS systems, audits, and cost control. The ideal candidate has experience in high-volume restaurants, hotels, or multi-outlet F&B operations and is comfortable working closely with Finance, Culinary, Beverage, and Operations teams. Key Responsibilities Purchasing & Procurement Oversee and execute the full purchasing process from sourcing, ordering, receiving, invoice review, reconciliation, and reporting. Develop and support purchasing strategies that improve pricing, control costs, and maintain product quality. Review purchasing needs with Culinary, Beverage, Operations, and Finance to ensure proper planning and execution. Source products, compare vendors, and identify better pricing or purchasing opportunities. Maintain approved vendor lists, order guides, product specifications, and purchasing records. Ensure all purchases are properly approved, documented, received, and reconciled. Support new item sourcing, menu changes, events, seasonal products, and operational purchasing needs. Invoice Review & Price Control Check invoices regularly for accuracy, pricing, quantities, credits, fees, taxes, and billing discrepancies. Compare invoice prices against vendor agreements, previous invoices, approved pricing, and order guides. Identify price variations, overcharges, substitutions, missing credits, incorrect items, and unusual charges. Follow up directly with vendors to resolve discrepancies and secure credits. Track price changes and communicate significant increases to leadership. Maintain organized invoice records and ensure all issues are properly documented and resolved. Vendor Management & Better Deals Monitor vendor pricing, service levels, product quality, and delivery performance. Research market pricing and look for better deals without compromising quality or consistency. Negotiate or recommend improved pricing, terms, credits, substitutions, and vendor options. Hold vendors accountable for agreed pricing, delivery standards, credits, and product specifications. Build strong vendor relationships while protecting the company's financial interests. Inventory & Cost Control Oversee inventory processes, including weekly, monthly, and ad hoc inventory counts. Ensure inventory data is accurate, timely, and properly reconciled. Review inventory variances and investigate discrepancies. Monitor high-cost items, waste, transfers, usage trends, and unusual product movement. Support proper receiving, storage, organization, rotation, and control procedures. Partner with department leaders to reduce waste, improve accountability, and protect product value. Recipe Costing & Cost Calculations Maintain accurate recipes, ingredients, yields, portions, and units of measure. Calculate and update recipe costs based on current vendor pricing. Review food cost, beverage cost, menu profitability, and product margins. Support cost analysis for new menu items, specials, events, and promotions. Work with Culinary and Beverage teams to ensure recipes and costing information are accurate and current. Identify items with high cost, low margins, or pricing concerns and recommend corrective action. Audits & Internal Controls Conduct regular audits of invoices, purchasing activity, receiving practices, inventory, transfers, recipes, and POS data. Identify control gaps, pricing issues, waste, theft risk, over-ordering, and process inconsistencies. Ensure purchasing policies and approval procedures are being followed. Prepare audit findings and recommend corrective actions. Support month-end and financial audits with accurate purchasing, inventory, and cost documentation. Help create stronger purchasing controls and improve overall accountability. POS - Toast, Avero & Systems Maintain accurate item setup, pricing, menu categories, modifiers, and reporting information in Toast or related systems. Use Avero and POS reporting to review sales, product mix, usage trends, and cost impact. Ensure alignment between POS data, inventory systems, recipes, purchasing, and accounting. Support menu updates, pricing changes, promotions, and system corrections. Identify and resolve system discrepancies that affect purchasing, cost, inventory, or reporting accuracy. Reporting & Analysis Prepare reports related to purchasing activity, invoice discrepancies, price changes, inventory variances, vendor performance, cost of goods, and savings opportunities. Track cost-saving initiatives and measure financial impact. Provide leadership with clear analysis and recommendations to support business decisions. Support weekly, monthly, and year-end financial reporting. Identify trends in spending, usage, vendor pricing, waste, and product movement. Qualifications Strong experience in purchasing, procurement, cost control, inventory, accounting, and restaurant finance. Large-scale food and beverage operations background strongly preferred. High-volume restaurant, hotel, luxury hospitality, or multi-outlet experience preferred. Strong controller mindset with a solid understanding of purchasing controls and financial impact. Experience checking invoices, reviewing pricing, managing vendor discrepancies, and identifying better deals. Experience with inventory management, recipe costing, transfers, and cost calculations. Toast POS experience preferred. Avero and STO knowledge preferred. Strong Excel skills required, including formulas, reporting, price comparisons, cost analysis, and spreadsheet organization. Ability to understand recipes, yields, units of measure, inventory movement, menu costing, and POS reporting. Strong analytical skills and high attention to detail. Excellent follow-up, organization, communication, and accountability. Ability to work cross-functionally with Finance, Culinary, Beverage, Operations, and vendors. Strong negotiation, problem-solving, and process-improvement skills.

Pay:

$90,000.00 - $120,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person