Purchasing Coordinator

Purchasing Coordinator Industrial Material & Equipment, Inc. - 2.5 Miami, FL Job Details Full-time $20 - $25 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Vendor relationship building Accounting systems Record keeping Spanish Teamwork Microsoft Excel Microsoft Outlook Phone communication Supplier management Bachelor's degree in business Inbound logistics English Purchase order management Mid-level High school diploma or GED Attention to detail Vendor relationship management Data entry Sage 50 Accounting Damaged goods handling 1 year Cross-functional collaboration Business Associate's degree Supply Chain Management Communication skills Cross-functional communication Supply chain collaboration Client interaction via phone calls Full Job Description About the Role We are an international export company seeking a highly organized, detail-oriented, and proactive Purchasing Coordinator to join our operations team. You will serve as the central point of contact between our suppliers, internal departments, and logistics teams; ensuring accurate, timely, and cost-effective procurement of goods. This role requires someone who is assertive, a strong communicator, and fully fluent in both English and Spanish, as a significant portion of daily work involves bilingual vendor communication via phone and email.

Key Responsibilities Purchase Order Management:

Review, process, and track purchase orders from creation through confirmed delivery.

Order Acknowledgment Verification:

Verify that supplier order acknowledgments match the original PO; flagging and resolving any discrepancies before shipment.

Shipment Tracking:

Monitor inbound shipments and proactively follow up with vendors to ensure on-time delivery.

Bilingual Phone & Email Handling:

Manage a high volume of incoming calls and emails in both English and Spanish with professionalism and urgency.

Supplier Relations:

Maintain day-to-day contact with international suppliers, assertively following up to ensure commitments are met.

Returns & Dispute Resolution:

Contact suppliers promptly to address merchandise discrepancies, damages, and returns.

Cross-Department Collaboration:

Coordinate with logistics, finance, and operations to align purchasing with company needs and budget.

Records & Data Entry:

Keep accurate procurement records, PO logs, and communication history organized and up to date. Requirements High school diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or related field preferred 1-3 years of experience in purchasing, procurement, logistics coordination, or a similar role Experience in an import/export or international trade environment is strongly preferred Full fluency in English and Spanish; reading, writing, and speaking (required) Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry Familiarity with SAGE 50 Accounting software is a plus Knowledge of shipping terms (Incoterms) and import/export documentation is a plus

Pay:

$20.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance Ability to

Commute:

Miami, FL 33122 (Required)

Work Location:

In person