Procurement Specialist I/II

Procurement Specialist I/II City of West Palm Beach

• 3.7 West Palm Beach, FL Job Details Full-time $29.66
• $31.

16 an hour 15 hours ago Qualifications Driver's License Class E Full Job Description

PROCUREMENT SPECIALIST I

Under limited supervision, performs work for the solicitation and procurement of supplies, goods, services, professional and small construction services in accordance with established policies and procedures, acts as resource person to departments for Purchasing procedures, state and federal guidelines, and perform related duties as assigned.

DUTIES AND RESPONSIBILITIES

(Which are not in any hierarchical order) 1. Provides advice to project managers and City departments about the requirements and regulations concerning the procurement process; and answers questions about procurement options. 2. Enforces competitive procedures in accordance with legal requirements, policy and procedures. 3. Meets and confers with City department staff regarding the procurement process and the development of scopes of work and solicitation packages. 4. Creates Requests for Quotations, Requests for Qualifications and Invitations to Bid, and other solicitations, in a professional format from information received from City Departments. 5. Performs value and cost analysis by reviewing government and other source cost listings. 6. Contacts vendors, bidders and proposers regarding products and services, pricing and other terms. 7. Advertises solicitations and prepare addendum. 8. Conducts pre-bid conferences, and conducts bid openings. 9. Performs basic due diligence regarding qualifications of bidders and proposers. 10. Manages procurements through the pre-solicitation, competitive solicitation, award and post-award contracting and administration phases. 11. Analyses bids and proposals, compiles evaluation spreadsheets, presentations and other documents. 12. Assists with coordinating and conducting evaluation committee meetings. 13. May assist with contract negotiations. 14. Prepares or reviews basic contract documents including form contracts, contract renewals, work orders, work authorizations, changed orders, simple amendments and other forms. 15. Maintains department files and systems. 16. Performs related duties as assigned.

PROCUREMENT SPECIALIST II

Under limited supervision, performs work for the solicitation and procurement of supplies, goods, services, professional and construction services, including more complex procurements, in accordance with established policies and procedures, acts as resource person to departments for Purchasing procedures, state and federal guidelines, and perform related duties as assigned.

DUTIES AND RESPONSIBILITIES

(Which are not in any hierarchical order) 1. Provides advice to project managers and City departments about the requirements and regulations concerning the procurement process, and answers questions about procurement options. 2. Enforces competitive procedures in accordance with legal requirements, policy and procedures. 3. Meets and confers with City department staff regarding the procurement process and the development of scopes of work and solicitation packages and evaluation factors. 4. Creates Requests for Qualifications, Invitations to Bid, and other forms of solicitations, in a professional format from information received from City Departments. 5. Performs value and cost analysis by reviewing government and other source cost listings. 6. Contacts vendors, bidders and proposers regarding products and services, pricing and other terms. 7. Advertises solicitations and prepare addendum. 8. Conducts pre-bid conferences, and conducts bid openings. 9. Performs basic due diligence regarding qualifications of bidders and proposers. 10. Manages procurements through the pre-solicitation, competitive solicitation, award and post-award contracting and administration phases. 11. Analyses bids and proposals, compiles evaluation spreadsheets, presentations and other documents. 12. Coordinates and conducts evaluation committee meetings. 13. Performs contract negotiations. 14. Prepares or reviews basic contract documents including form contracts, contract renewals, work orders, work authorizations, changed orders, simple amendments and other forms. 15. Maintains department files and systems. 16. Performs related duties as assigned. Salary Procurement Specialist I

• $29.66 hourly
• pay grade 59 Procurement Specialist II
• $31.16 hourly
• pay grade 61 Excellent benefits!

Qualifications

PROCUREMENT SPECIALIST I

Associate degree with a major in Business Administration, Finance, Economics, Marketing or a directly related field (education will be verified using the "Education Requirements" listed below) and three (3) years of experience in progressively responsible procurement, purchasing/acquisition related work in a public sector organization, or any equivalent combination of education and experience. Bachelor's degree in Business Administration or Public Administration, highly desirable. A current and valid Florida driver's license is required. For application purposes, a valid driver's license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida driver's license within thirty (30) days from date of employment.

PROCUREMENT SPECIALIST II

Associate degree with a major in Business Administration, Finance, Economics, Marketing or a directly related field (education will be verified using the "Education Requirements" listed below) and five (5) years of experience in progressively responsible procurement, purchasing/acquisition related work in a public sector organization, or an equivalent combination of education and experience. Bachelor's degree in Business Administration or Public Administration is highly desirable. A current and valid Florida driver's license is required. For application purposes, a valid driver's license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida driver's license within thirty (30) days from date of employment. Education Requirements To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by: a) a public education institution in the State of Florida or any State or Territory of the United States; or b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or d) an institution whose degree or certification is accepted by institutions identified in either a, b or c above for the purpose of admission to institutions identified in either a, b, or c above. Additional Details The selection process for this position may consist of any, all or a combination of the following tests: evaluation of training and experience, written examination, structured oral interview or other assessment method.

State of Emergency:

When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City. How To Apply If you are interested in applying for this position you may apply online by selecting the button at the end of the job posting. Applications must be received in Human Resources by the closing date. The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation, physical, and drug and alcohol screening is required as condition of employment. Currency USD