Coordinator I, Discovery External Sourcing

Coordinator I, Discovery External Sourcing Worcester, MA Job Details Full-time $64,000 - $122,000 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Project team coordination Project reporting Vendor relationship building Genomics Sourcing Power BI Logistics management Supplier management Workflow management (operations management method) Bachelor of Science Process improvement Mid-level Improving operational efficiency Microsoft Office Drug discovery Bachelor's degree Machine learning Master of Science Smartsheet Vendor relationship management SharePoint Document archiving Microsoft Project AI Document management Process management Communication skills Project stakeholder communication Under 1 year Stakeholder management Full Job Description Company Description About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube. Job Description The Project Coordinator I is a full-time position within AbbVie's Discovery External Sourcing Coordination (DESC) team, part of the Strategic, Portfolio & Operations (SPO) department of the Discovery Research organization (early R D). The DES team's mission is to streamline and optimize scientific business processes by managing external sourcing needs and ensuring strict compliance, thereby reducing operational burdens on Discovery scientists. The Project Coordinator I provides comprehensive operational and logistical support for external sourcing activities. Operating under limited supervision, this role upholds AbbVie's compliance standards while driving efficiency across sourcing operations. Key responsibilities include coordinating project timelines and workflows, managing relationships with suppliers and collaborators, tracking key deliverables, maintaining accurate documentation, and ensuring clear, consistent communication between stakeholders in close collaboration with designated Discovery External Sourcing Managers (DESMs).

Key Responsibilities:

Support assigned DESMs with external supplier account management, invoice reconciliation, CRO request allocation, data transfer, project and logistic coordination and documentation with minimal supervision. Enter, track, and manage sourcing project data for Genetic Medicine, Quantitative Medicine & Genomics, and AI/ML-related requests with precision and agility to support stakeholders' research needs across multiple time zones. Monitor compliance with AbbVie guidelines and identify opportunities for process improvements across sourcing activities. Manage confidential information and ensure timely document sharing, archiving, and report preparation. Coordinate presentation materials and interim reports. Build and maintain collaborators and supplier relationships to resolve issues, ensure timelines and deliverables are met, and support project communications. Develop and execute local work plans in line with project management best practices. Qualifications BS with 4+ years of experience, MS with 0+ years of experience, or 8-10 years equivalent work experience. Strong written and verbal communication skills; proven ability to manage multiple concurrent projects and priorities. A strong scientific background is required; candidates with experience in genomics, genetics, artificial intelligence/machine learning, or early-stage drug discovery are strongly preferred. Proficiency in MS Office, MS Project, SharePoint, PowerBI, and Smartsheet. Self-directed team player with strong collaboration skills and ability to engage with stakeholders and suppliers. Process/Project Management training, experience, or certification preferred. If you're passionate about enabling scientific innovation by removing operational barriers and driving efficient processes, join AbbVie's Discovery Research External Sourcing Coordination team and help make a remarkable impact. Apply now to be part of our mission to transform patient care. This position is located at one of our offices in Worcester, MA, or Lake County, IL. We offer flexible work arrangements, allowing you to choose between a fully on-site schedule or a hybrid model, which includes three days per week in the office. Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive programs.

Note:

No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html