Road Department - Purchasing & Administrative Support Specialist

Purchasing & Administrative Support Specialist $44,234 - $59,279/

Year Health, Dental, and Vision Insurance Life Insurance Paid Time Off Pension Plan Duties:

Manages purchasing activities in compliance with county policies, including coordinating bids, waivers, purchase orders, and advertisements with Financial Services. Maintains purchase orders in accounting systems and oversees vendor setup in accordance with procurement requirements. Coordinates with Garage Foremen to procure aggregates and fuel. Processes and audits employee time entry, ensuring accuracy of funding, pay codes, hours, and equipment usage; prepares, submits, reconciles, and posts bi-weekly payroll. Maintains employee records, including master files, accruals, and reconciliations. Supports financial operations by processing accounts receivable and bank deposits, reviewing and attaching documentation for employee expenses, and coordinating travel requests and County credit card use with Financial Services. Assists with annual inventory, conducts periodic internal account audits, prepares special reports, and provides backup support for Finance Department staff. This description is intended to illustrate the general nature and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

Education and Experience:

Bachelor's degree in accounting or a closely related field; OR Associate degree in accounting or a closely related field and two years of payroll experience and use of computer spreadsheets; OR High school diploma or equivalent and a minimum of four years of payroll experience, which includes three years of progressively more responsible experience working with computerized spreadsheet applications.

Special Requirements:

Must possess and maintain a valid driver's license with access to a reliable vehicle throughout the course of employment. Candidate must successfully pass a pre-employment physical, including drug testing prior to employment.

Required Knowledge and Skills:

Working knowledge of governmental accounting principles, including GASB standards and GAAP, with the ability to apply them; familiarity with the State of Michigan Uniform Accounting Procedures Manual for County Road Commissions, or the ability to quickly develop and apply this knowledge. Advanced proficiency in Microsoft Office software, including Word, Excel, Outlook, Access. Strong communication skills, both verbal and written, with the ability to interact professionally with employees, customers, and the public while maintaining confidentiality. Demonstrated ability to analyze data, solve problems, research and resolve issues, and maintain accurate documentation. Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and work both independently and collaboratively in a fast-paced, high-volume environment while ensuring accuracy and timeliness.