Procurement Specialist

Description We are looking for a Procurement Specialist to support procurement. This is a long-term contract position suited for an organized individual who can manage bid support, contract documentation, and purchasing processes while working within public-sector guidelines. The role offers the opportunity to contribute to sourcing operations, supplier engagement, and compliance-driven purchasing for goods, equipment, and services.

Responsibilities:

• Partner with contract officers to prepare, review, and organize agreements, purchase orders, amendments, and related procurement documents for a wide range of institutional needs.
• Assist with competitive solicitation activities, including proposal, bid, and qualification-based events, while helping ensure each process follows applicable policies and procurement standards.
• Support the creation and refinement of bid specifications and purchasing documentation for goods, services, equipment, and facilities-related requirements.
• Maintain complete and accurate procurement files by gathering insurance records, exhibits, forms, and other required backup materials for contract and bidding activities.
• Draft clear correspondence for suppliers and vendors regarding procurement actions, documentation needs, and contract-related matters.
• Enter contracts and supporting records into the contract management database promptly and with a high degree of accuracy.
• Contribute to reporting efforts by tracking savings generated through negotiated reductions and cost avoidance initiatives.
• Help uphold compliance with federal, New York State, research foundation, and university procurement rules, regulations, and procedural requirements. Requirements
• At least 2 additional years of progressively responsible experience in procurement support.
• Demonstrated background assisting with supplier bidding processes and the review or drafting of contracts and related purchasing documents.
• Knowledge of public-sector or higher education procurement practices, preferably within New York State.
• Experience supporting purchases tied to construction, architecture and engineering, or facilities service contracts.
• Proficiency with Jaggaer or a similar procure-to-pay platform.
• Working knowledge of purchase order processing, buying workflows, and core procurement operations.
• Familiarity with contract negotiations and supplier-facing procurement coordination.
• Certification in purchasing or supply chain management is preferred.

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